{"id":1474,"date":"2020-09-15T17:23:55","date_gmt":"2020-09-15T14:23:55","guid":{"rendered":"https:\/\/taskeo.co\/blog\/?p=1474"},"modified":"2020-10-21T16:38:18","modified_gmt":"2020-10-21T13:38:18","slug":"time-management-for-remote-workers","status":"publish","type":"post","link":"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/","title":{"rendered":"Time Management For Remote Workers: Software to Use &#038; 17 Foolproof Hacks"},"content":{"rendered":"\n<p>If you work remotely, let us ask you this: what\u2019s your schedule like?&nbsp;<\/p>\n\n\n\n<p>Do you struggle to meet deadlines? Or maybe each day feels like putting out one fire after another?<\/p>\n\n\n\n<p>Don\u2019t worry. You\u2019re not alone in this.<\/p>\n\n\n\n<p>In fact, managing your daily work in a planned and organized manner is one of the biggest challenges of remote workers. Your time management skills will determine whether you fail or succeed.<\/p>\n\n\n\n<p>Today, we\u2019re talking all things time management for remote workers with the support of the latest tech. Software is an irreplaceable ally in your combat against the ticking clock and we\u2019re going to tell you all about it.<\/p>\n\n\n\n<p>After reading this post, you will:<\/p>\n\n\n\n<ul><li>learn that managing time and energy are equally important for remote work<\/li><li>be able to spot <strong>5 signals<\/strong> that you\u2019ve got issues with time management<\/li><li>discover <strong>3 types of software that will support your time management<\/strong><\/li><li>learn <strong>6 tips on using software in time management for remote workers<\/strong><\/li><li>learn how to adopt the <strong>3 most popular time management methods<\/strong> in software<\/li><li>hear from <strong>15 remote workers and entrepreneurs<\/strong> about their best tips on remote time management<\/li><\/ul>\n\n\n\n<p>Sounds good? Then let\u2019s dive in.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><a href=\"https:\/\/replug.link\/7e43fd60\"><img loading=\"lazy\" width=\"645\" height=\"225\" src=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/10\/taskeo_time_tracking.png\" alt=\"\" class=\"wp-image-1539\" srcset=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/10\/taskeo_time_tracking.png 645w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/10\/taskeo_time_tracking-300x105.png 300w\" sizes=\"(max-width: 645px) 100vw, 645px\" \/><\/a><\/figure><\/div>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_17 counter-hierarchy counter-decimal ez-toc-white\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Managing_Time_vs_Managing_Energy\" title=\"Managing Time vs Managing Energy\">Managing Time vs Managing Energy<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#5_Signals_You_Or_Your_Remote_Team_Got_Time_Management_Issues\" title=\"5 Signals You Or Your Remote Team Got Time Management Issues\">5 Signals You Or Your Remote Team Got Time Management Issues<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#You_Struggle_to_Meet_Deadlines\" title=\"You Struggle to Meet Deadlines\">You Struggle to Meet Deadlines<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#You_Suffer_a_Focus_Loss_or_Burnout\" title=\"You Suffer a Focus Loss or Burnout\">You Suffer a Focus Loss or Burnout<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Youve_Got_No_Idea_Where_Your_Time_Goes\" title=\"You\u2019ve Got No Idea Where Your Time Goes\">You\u2019ve Got No Idea Where Your Time Goes<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#You_Stumble_Through_Your_Day_Without_Getting_Anything_Significant_Done\" title=\"You Stumble Through Your Day Without Getting Anything Significant Done\">You Stumble Through Your Day Without Getting Anything Significant Done<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Your_Schedule_Is_a_Mess\" title=\"Your Schedule Is a Mess\">Your Schedule Is a Mess<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#3_Types_Of_Software_Remote_Workers_Need_For_Improved_Time_Management\" title=\"3 Types Of Software Remote Workers Need For Improved Time Management\">3 Types Of Software Remote Workers Need For Improved Time Management<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Time_Tracking_Software\" title=\"Time Tracking Software\">Time Tracking Software<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Project_Management_Software\" title=\"Project Management Software\">Project Management Software<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Distraction_Blockers\" title=\"Distraction Blockers\">Distraction Blockers<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#How_to_Use_Software_and_Technology_in_Time_Management_For_Remote_Workers\" title=\"How to Use Software and Technology in Time Management For Remote Workers?\">How to Use Software and Technology in Time Management For Remote Workers?<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Add_Estimates_To_Your_Tasks\" title=\"Add Estimates To Your Tasks\">Add Estimates To Your Tasks<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Set_Reminders\" title=\"Set Reminders\">Set Reminders<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Monitor_the_Workload\" title=\"Monitor the Workload\">Monitor the Workload<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Separate_Billable_and_Non-Billable_Time_Tracking\" title=\"Separate Billable and Non-Billable Time Tracking\">Separate Billable and Non-Billable Time Tracking<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Include_Your_Hourly_Rates\" title=\"Include Your Hourly Rates\">Include Your Hourly Rates<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Monthly_Weekly_Reporting\" title=\"Monthly &amp; Weekly Reporting\">Monthly &amp; Weekly Reporting<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#How_to_Adopt_Your_Time_Management_System_in_Software\" title=\"How to Adopt Your Time Management System in Software?\">How to Adopt Your Time Management System in Software?<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#The_Eisenhower_Matrix\" title=\"The Eisenhower Matrix\">The Eisenhower Matrix<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Getting_Things_Done\" title=\"Getting Things Done\">Getting Things Done<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#Pomodoro_20-Minute_Task_Split\" title=\"Pomodoro &amp; 20-Minute Task Split\">Pomodoro &amp; 20-Minute Task Split<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/taskeo.co\/blog\/time-management-for-remote-workers\/#15_Bonus_Time_Management_Tips_For_Remote_Workers_From_Real_Life_Entrepreneurs\" title=\"15 Bonus Time Management Tips For Remote Workers From Real Life Entrepreneurs\">15 Bonus Time Management Tips For Remote Workers From Real Life Entrepreneurs<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Managing_Time_vs_Managing_Energy\"><\/span>Managing Time vs Managing Energy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>It is crucial that you understand this: time isn\u2019t your only resource to manage throughout the day.<\/p>\n\n\n\n<p>Many of us remote workers have the possibility to work on flexible schedules. This gives us a unique opportunity to include energy management besides <a href=\"https:\/\/leadsurance.com\/time-management-working-from-home\" target=\"_blank\" rel=\"noreferrer noopener\">time management techniques<\/a>.<\/p>\n\n\n\n<p>Employees bound to a given location within a given time frame (i.e. 9 a.m. &#8211; 5 p.m.), need to make the most of their time management skills. To some extent, they\u2019re playing through their workday on a higher difficulty level. This type of work requires you to be as productive as possible within certain hours. To make it so, time management skills become the #1 way to deal with anything that gets in the way &#8211; including the ebb and flow of your own energy levels.<\/p>\n\n\n\n<p>Remote workers, on the other hand &#8211; at least those not bound by company schedules &#8211; can successfully weave energy management into their daily routine.<\/p>\n\n\n\n<p>You\u2019ll notice that there are times throughout the day when you\u2019re bristling with energy, only to be barely able to focus moments later.<\/p>\n\n\n\n<p>Such rising and falling of energy levels is perfectly normal.<\/p>\n\n\n\n<p>Now, the trick is to combine the time management with energy management to make the most of your best moments.<\/p>\n\n\n\n<p>By understanding your own internal body clock, you can plan work around your most productive hours. Such high-performance moments are these that are going to bring you the most value. Supported them with time management techniques and software alike.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"5_Signals_You_Or_Your_Remote_Team_Got_Time_Management_Issues\"><\/span>5 Signals You Or Your Remote Team Got Time Management Issues<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Now, let\u2019s take a quick look at the five most common red flags that signalize that you or someone on your remote team got time management issues.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"You_Struggle_to_Meet_Deadlines\"><\/span>You Struggle to Meet Deadlines<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>As obvious as it sounds, you need to understand that the failure to meet deadlines usually results from two basic problems.<\/p>\n\n\n\n<p>Reason one: your deadlines are not doable or reasonable. It might be you or your manager, but someone needs to rethink their planning strategy.<\/p>\n\n\n\n<p>Reason two: you could also struggle to meet deadlines because of your own flawed time management strategy (or lack of such).<\/p>\n\n\n\n<p>If you suspect the latter is the problem, then keep on reading. If you think your tight deadlines are the issue, you\u2019ve got something entirely else to fix.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"You_Suffer_a_Focus_Loss_or_Burnout\"><\/span>You Suffer a Focus Loss or Burnout<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Working too much or against your internal body clock can lead to difficulties with focus. In extreme cases, it might cause a complete <a href=\"https:\/\/breadnbeyond.com\/articles\/wfh-burnout\/\" target=\"_blank\" rel=\"noreferrer noopener\">burnout<\/a>.<\/p>\n\n\n\n<p>Oftentimes you\u2019ll notice that inability to concentrate, procrastination or dropping energy results from the way you manage your workday.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Youve_Got_No_Idea_Where_Your_Time_Goes\"><\/span>You\u2019ve Got No Idea Where Your Time Goes<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Ever caught yourself \u201cdone\u201d with the work for the day, but you\u2019ve honestly got no idea where all that time has gone?<\/p>\n\n\n\n<p>If someone asked you: &#8220;So, what have you been up to?\u201d, you\u2019d struggle to count out the things you\u2019ve been working on.<\/p>\n\n\n\n<p>It\u2019s likely that you end up asking yourself what\u2019s happening to all the time you\u2019ve got at your disposal.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"You_Stumble_Through_Your_Day_Without_Getting_Anything_Significant_Done\"><\/span>You Stumble Through Your Day Without Getting Anything Significant Done<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>It might feel like you\u2019ve been answering emails all day or got caught up in several video conferences. Suddenly, the day is done but it feels like your to-do list still begs for more attention and more of your time.<\/p>\n\n\n\n<p>You hardly know the sense of accomplishment and the job well done. More often, you feel like you\u2019re grasping for random tasks without any patterns or plans.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Your_Schedule_Is_a_Mess\"><\/span>Your Schedule Is a Mess<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You\u2019ve got no idea where to start or how to structure your day.<\/p>\n\n\n\n<p>Some meetings might be on your calendar. Some tasks may hang on your to-do list. But are you in control of what\u2019s happening?<\/p>\n\n\n\n<p>The fact that you\u2019re not or that you\u2019ve got no idea where to start can point towards serious time management issues.<\/p>\n\n\n\n<p>Luckily, there\u2019s a lot you can do about it. Software will come in handy in the entire process.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"3_Types_Of_Software_Remote_Workers_Need_For_Improved_Time_Management\"><\/span>3 Types Of Software Remote Workers Need For Improved Time Management<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Name a problem, and there\u2019s an app for it. Remote workers don\u2019t lack <a href=\"https:\/\/blog.thecrowdfundingformula.com\/team-collaboration-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">tools<\/a> to support their schedule management. That said, some people have never even thought about using the latest tech to manage their time.<\/p>\n\n\n\n<p>Meanwhile, there are three basic types of apps that can do wonders for you.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Time_Tracking_Software\"><\/span>Time Tracking Software<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>At the very least, you should use <a href=\"https:\/\/taskeo.co\/time-tracking-and-billing\/\">time tracking software<\/a> to understand where your time goes.<\/p>\n\n\n\n<p>It doesn\u2019t get any simpler than that: you just note down what you\u2019re working on and toggle the tracking.<\/p>\n\n\n\n<p>In the very basic set up, time tracking software helps individual remote workers understand their own working habits and capabilities. However, entire remote teams will also find that time tracking can revolutionize their collaboration.<\/p>\n\n\n\n<p>For example, here are a few more advanced things you can do with time tracking software (for example, with Taskeo):<\/p>\n\n\n\n<ul><li>Distinguish activities that you bill or don\u2019t bill your clients for<\/li><li>Estimate task delivery deadline for your team members<\/li><li>Budget your projects more accurately<\/li><li>Price your company services in a precise way<\/li><li>Discover whenever team members are falling behind and work on tasks more than required<\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Project_Management_Software\"><\/span>Project Management Software<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Managing your tasks and organizing your to-do lists is an inseparable part of successful time management. That is why, besides a time tracking app, you should also invest in a <a href=\"https:\/\/taskeo.co\/project-management\/\">project management tool<\/a>.<\/p>\n\n\n\n<p>Ideally, you should manage your time and tasks from the same app. Plenty of tools on the market give you this chance. Taskeo is no different, allowing you to track time for the tasks you\u2019re working on, work with estimates, timelines and deadlines.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Distraction_Blockers\"><\/span>Distraction Blockers<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Time management for remote workers comes with a particular challenge: dealing with distractions. It\u2019s easier to focus when you\u2019re in your work-friendly office environment.<\/p>\n\n\n\n<p>But when you\u2019re working from home, staying concentrated is much harder.<\/p>\n\n\n\n<p>The very least you can do is to separate yourself physically from anything that will draw your attention away from work.<\/p>\n\n\n\n<p>However, the third category of software you might use to deal with distractions is the distraction blockers.<\/p>\n\n\n\n<p>Browser add-ons are the most available example of this type of solution. They\u2019ll allow you to mute the notifications or even prevent you from visiting certain websites while you work. Some of them even offer elements of control, limiting your daily access to selected web pages.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"How_to_Use_Software_and_Technology_in_Time_Management_For_Remote_Workers\"><\/span>How to Use Software and Technology in Time Management For Remote Workers?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>It\u2019s time we give you a few very actionable tips on how to improve your time management skills when working remotely.<\/p>\n\n\n\n<p>Some of these tips will work for solo workers. Some of them can easily be transferred to the team level. This way, you can make most of the available technology.<\/p>\n\n\n\n<p>Most of the tips below will require having at least a time tracking app &#8211; and ideally, a project management tool as well.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Add_Estimates_To_Your_Tasks\"><\/span>Add Estimates To Your Tasks<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Estimates allow you to organize your schedule. They should be easily visible when you open a given task in your app. With that, you can preview how long it should take and, consequently, how much time you\u2019ve got left that day for other assignments.<\/p>\n\n\n\n<p>In Taskeo, task estimates sync with time tracking. This way, as you clock time, you can instantly see whether you\u2019re not exceeding the given timeframe. This is particularly useful for teams, allowing managers to preview whether the team members don\u2019t spend too much time on their assignments.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" width=\"591\" height=\"265\" src=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/estimates_taskeo.png\" alt=\"\" class=\"wp-image-1486\" srcset=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/estimates_taskeo.png 591w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/estimates_taskeo-300x135.png 300w\" sizes=\"(max-width: 591px) 100vw, 591px\" \/><figcaption>Estimates in Taskeo<\/figcaption><\/figure><\/div>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Set_Reminders\"><\/span>Set Reminders<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Most of the project management tools allow you to add reminders to your tasks. These are especially useful for reminding you about tasks postponed in time.<\/p>\n\n\n\n<p>However, they\u2019re also a great way to nudge you into working on specific assignments if you happen to get carried away with something else.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" width=\"741\" height=\"401\" src=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/reminders_taskeo.png\" alt=\"\" class=\"wp-image-1483\" srcset=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/reminders_taskeo.png 741w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/reminders_taskeo-300x162.png 300w\" sizes=\"(max-width: 741px) 100vw, 741px\" \/><figcaption>Reminders in Taskeo<\/figcaption><\/figure><\/div>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Monitor_the_Workload\"><\/span>Monitor the Workload<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Workloads offer instant insight into how many tasks you\u2019re planning to complete within a day, week or month.<\/p>\n\n\n\n<p>It\u2019s a very visual way of previewing how your work is distributed on a timeline. It instantly shows the days or people that are overloaded. Such knowledge allows you to allocate some of the tasks to a less occupied person or day.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" width=\"1024\" height=\"273\" src=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/workload-1024x273.png\" alt=\"\" class=\"wp-image-1482\" srcset=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/workload-1024x273.png 1024w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/workload-300x80.png 300w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/workload-768x205.png 768w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/workload-1536x409.png 1536w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption>Workload in Taskeo<\/figcaption><\/figure><\/div>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Separate_Billable_and_Non-Billable_Time_Tracking\"><\/span>Separate Billable and Non-Billable Time Tracking<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Not all the time you clock in your app is worth the same. Some software, like Taskeo, allows you to make a clear distinction between billable and non-billable activities.<\/p>\n\n\n\n<p>For example, you\u2019ll want to charge your client for that business plan draft you\u2019ve worked on for three hours. But a casual discussion with your team member over lunch &#8211; that\u2019s something you may not wish to include in your external project cost.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Include_Your_Hourly_Rates\"><\/span>Include Your Hourly Rates<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>If your time tracking and project management software allows you to set hourly rates for yourself and your team members (and Taskeo does, by the way), make sure to use this option.<\/p>\n\n\n\n<p>You\u2019ll get a better understanding of how much your work is worth and what\u2019s the cost of it. Time management is, for the most part, about improving efficiency. And one of the best ways to improve it is to get a tangible feel of the financial cost of every hour you spend working.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Monthly_Weekly_Reporting\"><\/span>Monthly &amp; Weekly Reporting<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Tracking time just for the sake of doing it makes no sense.<\/p>\n\n\n\n<p>In time management for remote workers, time tracking is only beneficial when you act on data your software gives you. To put it simply: use your reporting function!<\/p>\n\n\n\n<p>At the end of a given period &#8211; be it a week, month or quarter &#8211; export a time tracking record for yourself and your team. It\u2019s an easy way to see what tasks take most of your time, what\u2019s a waste and what could be improved.<\/p>\n\n\n\n<p>Just like you run any kind of analysis in your company, time spent on work is another element of the puzzle you need to keep an eye out for.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" width=\"1024\" height=\"432\" src=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/time-tracking-taskeo-1024x432.png\" alt=\"\" class=\"wp-image-1481\" srcset=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/time-tracking-taskeo-1024x432.png 1024w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/time-tracking-taskeo-300x127.png 300w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/time-tracking-taskeo-768x324.png 768w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/time-tracking-taskeo.png 1175w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption>Time Tracking in Taskeo<\/figcaption><\/figure><\/div>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"How_to_Adopt_Your_Time_Management_System_in_Software\"><\/span>How to Adopt Your Time Management System in Software?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Time management is a concept far older than software freely accessible to anyone of us. This is why it comes as of no surprise that some of the most popular time management techniques are perfectly efficient without as much as a touch of technological support.<\/p>\n\n\n\n<p>But believe us when we tell you: software can make your favourite techniques work even better.<\/p>\n\n\n\n<p>Let\u2019s talk about adopting the three most popular time management methods &#8211; the Eisenhower Matrix, Pomodoro and Getting Things Done &#8211; in software.<\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"The_Eisenhower_Matrix\"><\/span>The Eisenhower Matrix<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The Eisenhower Matrix works on a simple principle of dividing your daily tasks into four squares (categories). These categories include Urgent &amp; Important, Urgent But Not Important, Not Urgent But Important and Not Important &amp; Not Urgent.<\/p>\n\n\n\n<p>This is a technique best completed visually and any whiteboard software will work for that purpose.<\/p>\n\n\n\n<p>However, taking into consideration that these are tasks we\u2019re talking about, it\u2019s best to turn your square matrix into a kanban board.<\/p>\n\n\n\n<ul><li>In your kanban board, create four stages or columns: each for the given Eisenhower Matrix urgency category.<\/li><li>While creating tasks, place them according to their urgency in the right column<\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Getting_Things_Done\"><\/span>Getting Things Done<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>David Allen\u2019s Getting Things Done is one of the world\u2019s most popular productivity systems. In its very core, lies the idea of your trustworthy system that will manage the tasks for you.<\/p>\n\n\n\n<p>Project and task management software is perfect for this.<\/p>\n\n\n\n<ul><li>Create projects for different parts of your work<\/li><li>Use Inbox option to collect your tasks before organizing them into projects<\/li><li>Use Kanban boards to create stages for each of the GTD categories: Someday\/Maybe, Take Action, Delegated, etc.<\/li><li>Use task tags to add context to your to-dos<\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Pomodoro_20-Minute_Task_Split\"><\/span>Pomodoro &amp; 20-Minute Task Split<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Pomodoro is an \u201coffline\u201d time management technique that is as simple as it is effective. It revolves around the idea of working in 20 or 25 minutes intervals, followed by a short break. The only \u201ctech\u201d you need for it is a timer.<\/p>\n\n\n\n<p>But effective as it is, this method can be easily imported into project management and time tracking tools.<\/p>\n\n\n\n<ul><li>Instead of creating \u201cbig\u201d tasks, split them into smaller bits, with each of them taking no more than 20 minutes.<\/li><li>Track time for each of the tasks to make sure you\u2019re staying within the time limit.<\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"15_Bonus_Time_Management_Tips_For_Remote_Workers_From_Real_Life_Entrepreneurs\"><\/span>15 Bonus Time Management Tips For Remote Workers From Real Life Entrepreneurs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cEvery morning before you start plowing through emails, spend a few minutes planning out the tasks you need to work on during the day and schedule when you will focus on them. This will help keep your day organized and ensure that you don&#8217;t overlook any projects that need attention.\u201d<\/p><cite>Shannah Henderson, <a href=\"http:\/\/henderson-pr.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Henderson PR<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cSince the remote working world is high on fluidly and low on face-to-face communication, I start my time management at the start of each pay period. I am paid monthly, so I confer with managers as to their expectations as far as when projects are coming, when they need to be done, and the number of hours allowed.\u201d<\/p><cite>Sara E. Routhier, <a href=\"https:\/\/www.360quotellc.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">360 Quote<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cOnce you&#8217;re able to get yourself on a schedule and are managing your time properly, or if you just had a day where you did particularly well in that area, reward yourself. Maybe you call it quits an hour early the next day, or treat yourself to a meal at a nice restaurant. If improving time management is your goal and you make serious strides in getting there, you should definitely give yourself a pat on the back.\u201d<\/p><p><\/p><cite>David Walter, CEO, <a href=\"https:\/\/www.electricianmentor.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Electrician Mentor<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cWorking from home can also sometimes feel like living in the office, and unless you have a strict way of prioritizing, you might just feel like you&#8217;re never off work. I encourage my remote team to follow the Einstein matrix. It helps people focus on doing the work that counts when it counts.\u201d<\/p><cite>George Hilton, <a href=\"https:\/\/hubbublabs.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Hubbub Labs<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cAnother time management technique I&#8217;ve learned was to take weekends off my work calendar. This forced me to finish everything during the weekdays and made me organize my work schedule in a way that the work is only spread from Monday to Friday.\u201d<\/p><cite>Shari Smith, <a href=\"https:\/\/shari-sells.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Shari Sells<\/a><\/cite><\/blockquote>\n\n\n\n<p><\/p>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>Use time management software that can handle all your schedules, meetings and to do lists in one place for easy access. Also, make sure to set a reminder for every task that you need to do or submit in a certain day or time to avoid delays.&nbsp;<\/p><cite>Timo Wilson, <a href=\"https:\/\/www.asapcreditsolution.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Asap Credit Solutions<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cAs for me, the best tip in managing remote teams is by investing in team management tools. This has helped us to keep track of our progress and it also helped us be more organized as a company. This software can do so much to make your company better which is why I also invested in such things which we can still use even when everything goes back to normal.\u201d<\/p><cite>Sonya Schwartz, <a href=\"https:\/\/hernorm.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Her Norm<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>Many managers who are new to remote work just schedule meetings in their time zone. But if you&#8217;re dealing with a team that&#8217;s distributed across your country, or even across the globe, it&#8217;s important to be considerate of local time zones. Our team is distributed across the U.S., so we schedule meetings in Central Time because it&#8217;s the midpoint between West Coast and East Coast time. It would be unfair to a remote employee to be expected to join meetings way outside regular work hours, so this is an important consideration for remote managers.<\/p><cite>Calloway Cooks, <a href=\"https:\/\/illuminatelabs.org\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Illuminate Labs<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>My best advice to effectively remotely manage your staff, without micromanaging, is to have an interactive platform that you all use to communicate, set tasks, share documents and create projects with deadlines. This gives an overall view of where each team member is with their work, without the dreaded Skype ring tone every day.<\/p><cite>Daniel Foley, <a href=\"https:\/\/www.assertive-media.co.uk\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Assertive Media<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>Give yourself 4 to 5 minutes of allotted time away from the screen each and every hour &#8211; it will do wonders for clearing your head, giving you time to refocus make mini-targets for what you will achieve in the hour that follows. It presents the perfect mix of being able to get some much needed fresh air while working remotely at home, and so much needed time that you can utilise for the benefit of your productivity and planning for what you need to get done.<\/p><cite>Jase Rodley, <a href=\"https:\/\/jaserodley.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Jase Rodley<\/a><\/cite><\/blockquote>\n\n\n\n<p><\/p>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>My best tip for time management is simple; time batch your schedule. Time batching helps to eliminate the frequency of distraction. Setting aside a few hours of my morning to strictly focus on creative or analytical tasks that are urgent allows me to use my energized brain to the best of its capability. Once I have gotten the most important tasks out of the way and my focus is no longer as sharp, I move onto meetings and calls. With this set schedule, everyone on my team is aware of where I&#8217;m at in my day which helps with efficiency and communication. This method allows me to stay organized not only physically but mentally.&nbsp;<\/p><cite>Jonathan Zacharias, <a href=\"http:\/\/thesearchguy.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">The Search Guy<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>To help minimize productivity loss, build chores like cleaning your apartment, paying bills, or folding the laundry into your daily schedule. By allotting these tasks a specific timeframe during which they&#8217;ll be done, you&#8217;ll alleviate the temptation to do them when you should be doing your job. It also helps to set a timer when beginning these tasks so you get right to work and know exactly when to stop.<\/p><cite>Daniel Caughill, <a href=\"https:\/\/thedogtale.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">The Dog Tale<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>The simple tool I use to manage my time is the alarm tool on my phone. I start each day by setting alarms that remind me it&#8217;s time to move on or to sacrfice time from another part of my day. It&#8217;s not about following a stringent set of rules that you need to keep. Doing this allows me to realise when I&#8217;ve got lost in something or consider where other things may have to be moved.<\/p><cite>Michael Lowe, <a href=\"https:\/\/carpassionate.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">CarPassionate<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cUse a time tracking app to keep yourself on-task. I find that once I start that tracker, I&#8217;m able to make an instant mental shift to being &#8220;on the clock&#8221;, and that helps me to stay focused on my work. They&#8217;re also helpful in identifying what times of day you&#8217;re most productive so you can better refine your schedule to accomplish more with your work time.\u201c<\/p><cite>Darrell Rosenstein, <a href=\"https:\/\/rosensteingroup.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">The Rosenstein Group<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>\u201cThe best tip for managing your time while working from home is to take 10-20 minutes at the beginning of the week and draw up a schedule for yourself. This might seem obvious, but if you are able to block out the specific amount of time you are going to dedicate to each of your projects each day, it makes it much easier to stick to your schedule and ultimately complete your projects on time.\u201d<\/p><cite>Nina Jensen, <a href=\"https:\/\/www.8x8.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">8&#215;8<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>It might sound counter-intuitive to some, but my time management advice is \u2014 sleep more. When you take as many hours as you need to recover every night, you&#8217;re at the peak of your productivity and think clearer. No time-blocking or productivity apps will ever replace (or compensate for) that.<\/p><cite>Vlad Shvets, <a href=\"https:\/\/paperform.co\/\" target=\"_blank\" rel=\"noreferrer noopener\">Paperform<\/a><\/cite><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote has-text-align-center\"><p>Do the hardest thing first thing in the morning. Either the most difficult, the most important or the one you dread the most. Assuming it\u2019s also the one with the biggest impact, you\u2019ll basically get your day \u201cdone\u201d by noon and the rest of the day is pure gravy.<\/p><cite>Andrus Purde, <a href=\"http:\/\/outfunnel.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Outfunnel<\/a><\/cite><\/blockquote>\n\n\n\n<h2>Over to You<\/h2>\n\n\n\n<p>Time management for remote worker comes with challenges of a completely different nature than these you face in the office work style. To overcome some of them, time management skills are essentials.<\/p>\n\n\n\n<p>With the use of software, you can improve these skills.<\/p>\n\n\n\n<p>Which of the mentioned techniques you\u2019re ready to try?<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><a href=\"https:\/\/taskeo.co\/time-tracking-and-billing\/\"><img loading=\"lazy\" width=\"728\" height=\"90\" src=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/taskeo_time_tracking.png\" alt=\"\" class=\"wp-image-1485\" srcset=\"https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/taskeo_time_tracking.png 728w, https:\/\/taskeo.co\/blog\/wp-content\/uploads\/2020\/09\/taskeo_time_tracking-300x37.png 300w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/a><\/figure><\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Time management for remote workers is best supported with software. Discover the easiest way to increase your work-from-home efficiency.<\/p>\n","protected":false},"author":2,"featured_media":1477,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[113],"tags":[162,163],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Time Management For Remote Workers: Software to Use &amp; 17 Foolproof Hacks - Taskeo Blog<\/title>\n<meta name=\"description\" content=\"Time management for remote workers is best supported with software. 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