Terms of Service
These terms of service describe the rights and obligations of the User and the
Taskeo in connection with the Service and form an essential part of a binding
contract between them. If you are reading this text, you may be about to become,
or already are, a User. So please do read these terms carefully as they are
likely to affect your rights and obligations.
If you wish to enjoy the Service as a consumer, i.e., a natural person (an
individual) acting for purposes outside his or her trade, business, craft or
profession, then please pay particular attention to section 3.1 and articles 4
and 20. You are also advised that, before proceeding to create an account, you
should study the documentation pertaining to the Service (links to which are
provided below under the definition of "Documentation") and consider carefully
whether the Service is likely to meet your requirements, for a consumer's right
to withdraw from this contract and the right to withdraw from subscriptions are
excluded under article 4.
You should bear in mind that, even though certain subscriptions may be available
free of charge, the more feature-rich Subscription Plans are always paid. This
means that placing an order for a Subscription Plan often entails an obligation
to pay. Please consult the Documentation prior to ordering anything and, when
you do place an order, pay attention to the information displayed upon each step
of the procedure to be certain that what you are ordering is indeed what you
desire and that the terms presented are acceptable.
If you are not of legal age (which is likely to be the case if you are under 18)
or otherwise do not possess full active legal capacity, then the Service is not
for you (see section 3.2).
If you are associated with a patent assertion entity (also known as a patent
troll), please see section 3.3.
Should you find anything in these Terms that you do not agree with, please do
not use any of the Features, close your User Account and remove all Software and
other items forming part of the Service from your systems, devices, storage
media and repositories.
Regardless of your purposes and whether you agree with the Terms, please
consider the Taskeo's Privacy Policy (https://taskeo.co/privacy-policy). This
document describes how, when and why the Taskeo collects information about
individuals (including but not limited to customers), how and for what purposes
these personal data are processed, who processes them and what rights the
individuals have in connection with the data concerning them.
1. Interpretation
1.1. The following terms, when capitalised, shall have the meanings ascribed to them below:
"Agreement" — the contract between the Parties, comprising the Terms, the Privacy Policy and such other terms concerning the Service as the Parties may agree to;
"Customer" — anyone other than the Taskeo that has a User Account. Each Customer is also a User (i.e., a particular type of User) and, unless the context otherwise requires, should interpret the term "Customer" as referring specifically to him;
"Data Subject" — any natural person (individual) to whom any of the Relevant Data relate;
"Documentation" — the meaning of this term is twofold: (a) where Service usage is concerned (i.e., in the technical and operational context), it means the current technical documentation and user guidance pertaining to the Software, as published and periodically updated on the Taskeo's Software-website or as the Taskeo may otherwise from time to time provide, including particularly Software support and knowledge base articles (https://taskeo.co). Subscription Plans and the methods of their calculation and payment, as published and periodically updated here: https://taskeo.co/pricing/, or as the Taskeo may otherwise from time to time provide;
"DPS" — the data processing section at the end of these Terms;
"Feature" — a component, property or an aspect of the Service;
"GDPR" — Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation);
"Guest User" — anyone besides the Customer and the Taskeo that accesses the Customer's User Account, including particularly anyone whose respective access has been authorised or caused (whether knowingly or not) by the Customer;
"Intellectual Property" — any and all trademarks, service marks, domain names and business names, brands, rights pertaining to inventions, designs, databases and proprietary information (including, without limitation, trade secrets and know-how), patents, copyrights (including both economic as well as moral rights) and any and all other items treated as intellectual property or rights thereof under applicable law;
"Party" — each of the User and the Taskeo (collectively, "the Parties");
"Personal Data" — any information relating to an identified or identifiable natural person (individual). This term has the same meaning as 'personal data' under the GDPR;
"Privacy Policy" — the Taskeo's privacy policy, available at https://taskeo.co/privacy-policy;
"Relevant Data" — Personal Data that form part of Workspace Data;
"Representative" — anyone who represents the User upon his entry into the Agreement or in any transaction related hereto (e.g., ordering or terminating a Subscription Plan or amending or terminating the Agreement);
"Service" — depending on the context, either: (a) the Taskeo's providing (i) the Software and/or (ii) one or more resources or other benefits for use in conjunction with the Software and/or (iii) technical support services concerning the foregoing; or (b) the above items collectively, any of them separately or any combination of any of them, notwithstanding that the item(s) in question may not consist in a service (as, e.g., in the case of locally installable Software);
"Subscription Plan" — a subscription, on the terms hereof, to a particular set of Features offered by the Taskeo. A Subscription Plan may but need not have a specific name, such as, for example, "Free", "Micro", "Medium" or "Business". The significance of such names, if any, is explained in the Documentation, as are other differences between Subscription Plans (such as which Features a given Subscription Plan includes, what are the main characteristics of these Features, the prices of Subscription Plans and, if relevant, the technical aspects in which Subscription Plans vary, e.g., in terms of their compatibility with third-party items). A Subscription Plan is required for each User account. It is possible to switch from one Subscription Plan to another, thereby adding or removing Features in relation to the Workspace;
"Software" — the Taskeo's project management software (Taskeo) and such other Taskeo-developed computer programs as the Taskeo may make available in conjunction therewith, including such patches, updates, upgrades, other modifications and replacements thereof as the Taskeo may from time to time provide. Each of the foregoing may take the form of an on-demand service, a local installation or a combination thereof;
"Third party" — a third party engaged by the Taskeo to process Relevant Data in connection with the Service;
"Subscriber" or "User" — in relation to each Subscription Plan, the Customer to whom the Subscription Plan belongs (which usually means the Customer who ordered the Subscription Plan unless the same has transferred to another Customer, if permitted hereunder);
"Taskeo" — either (a) Taimingu OÜ, an Estonian private limited company, registered number 14297104, established and doing business at Sepapaja 6, Tallinn 15551, Estonia, email support@taskeo.co; or Taskeo, brand of Taimingu OÜ; as determined under article 2 of the Terms separately with respect to (α) the Agreement in so far as it does not concern any Subscription Plan specifically or the User acting as a Workspace Owner; (β) the Parties' relationship in the context of a particular Subscription Plan; and (γ) the Parties' relationship in the context of the User acting as a Workspace Owner;
"Terms" — these terms of service, including the DPS;
"User" — anyone other than the Taskeo that downloads, saves, installs, uses, accesses, interacts with, or is the recipient of the Service or possesses or controls, directly or indirectly, any item that forms part of the Service, including, without limitation: (a) the Customer; (b) anyone who performs any of the above acts on the Customer's behalf or through his User Account, whether authorised to do so or not; (c) anyone who accesses a resource (e.g., visits a web page or retrieves a file, information or other object) that is located on the Service or forms a part thereof; (d) anyone with a copy of any Software. Each User should interpret this term as referring specifically to him unless the context otherwise requires;
"User Account" — a Service user account whose purpose is to allow its holder to use one or more Features (i.e., enjoy the end-user benefits thereof);
"User Data" — any data, including Personal Data, that a User processes (e.g., collects, enters, records, stores, alters, arranges, deletes, uses, transmits, discloses or makes available) through a User Account or otherwise by means of the Service;
"Workspace" — a logical space in the Service user environment where one or more Customers may use the Features available to them, as further described in the Documentation;
"Workspace Data" — the data that are stored or otherwise processed in, through or by means of a given Workspace, including all such User Data;
"Workspace Owner" — the Customer having ultimate responsibility for a given Workspace, its contents and all activities (including all data processing) performed in, through or by means of that Workspace. Workspace Owner is also referred to as the "Owner" in these Terms.
1.2 In these Terms: (a) the words "herein", "hereto", "hereof", "hereunder", "hereby" and "herewith" refer to the Agreement; (b) words denoting a gender or genders are to be construed as referring to all genders appropriate in the context; and (c) save where the context clearly otherwise determines, the word "item" means any legal object, i.e., anything tangible or intangible (including any electronic object and any right or other benefit) that is capable of being the object of a right, duty or a capacity.
1.3 This Agreement constitutes the entire contract between the Parties relating to the subject matter hereof, superseding all prior agreements and understandings of the Parties concerning that matter. If any provision of the Agreement conflicts with any Service-related information provided elsewhere, the provision in the Agreement shall prevail.
2. Contracts
2.1 A separate contract is always formed between the Taskeo and each User. No User is party to, or a third-party beneficiary or a protected or otherwise interested third party under, another User's contract with the Taskeo, or can raise any claim based on or in connection with that contract.
2.2 The Taskeo's undertakings with regard to the Service are to the Customer only and no one else may demand, or shall rely on, the Taskeo's performance of its respective obligations (or any other obligation that the Taskeo may have under its Agreement with the Customer).
3. Special categories of users
3.1 The Service is for business users, to be enjoyed as a workplace tool. It is not intended for personal or household use or any other consumer application. Any natural person (individual) wishing to use any of the Features for a purpose unrelated to his trade, business, craft or profession must, before obtaining a Subscription Plan for the respective Feature(s), notify the Taskeo that he wishes to use the Service as a consumer. The User's failure to provide such notice will, to the maximum extent permitted by law, result in the following: (a) the User not being able to rely on being a consumer, i.e., he shall be deemed to have waived the respective right; (b) no consumer law applying to the Parties' relations; and (c) the User forfeiting any and all consumer rights hereunder, including particularly, if applicable, the right to withdraw from the Agreement and the Subscription Plan in question.
3.2 As far as natural persons are concerned, the Service is only intended for those who have full active legal capacity. Such capacity is usually attained by becoming of legal age (the age of majority), which commonly occurs at the age of 18. Individuals whose active legal capacity is restricted are also restricted from being Users and must not perform any of the acts mentioned in the definition of "User". The Customer must ensure that any natural person whom he causes to become a User (e.g., by causing the person to access the Customer's User Account or a resource that is located on or forms a part of the Service) has full active legal capacity. Also, each natural-person User and Representative shall, by having assumed the respective role (explicitly or impliedly), be deemed to have represented to the Taskeo that he is, and, in the Representative's case, that both he and the User are, at least 18 years old and capable of entering into contracts. The above representation is deemed to be made every time that the person causes himself (and, in the Representative's case, when he causes the User) to be exposed to the Service.
3.3 Patent assertion entities (also referred to as non-practicing entities or patent trolls), meaning persons or entities that derive or seek to derive a substantial part of their revenue from the offensive assertion of patent or other intellectual property rights, are generally restricted from being Users and shall not enjoy any of the rights that a Customer is intended to have hereunder, except as otherwise provided in the following part of this section. A patent assertion entity and anyone acting on behalf, on the instructions or for the benefit of, or directly or indirectly controlling, being controlled by, or under common control with, such an entity is prohibited from being a User and must not perform any of the acts mentioned in the definition of "User", save upon the Taskeo's prior, explicit and informed consent and the respective person or entity having given such undertakings and assurances as the Taskeo reasonably may request.
4. Forfeiture of the right of withdrawal
4.1 The User hereby requests that the Taskeo's performance of the Agreement commence immediately and that the benefits to which the User is entitled hereunder, including, where applicable, the Features authorised under his Subscription Plan(s), be made available to him immediately. The User acknowledges and agrees that by making the above requests he loses the right (if any) to withdraw from the Agreement and, where applicable, the right to withdraw from the Subscription Plan(s) in question.
4.2. The User further requests that the Features to be authorised under any future Subscription Plan he may obtain be made available to him immediately upon the Subscription Plan's commencement. The User acknowledges and agrees that by requesting this (and the respective Features becoming available to him) he loses the right, if any, to withdraw from the Subscription Plan.
5. Licence
5.1. Subject to the terms set forth herein, the Taskeo grants to the below Party, and the latter accepts, the following limited, non-exclusive and restrictedly-transferable right: (a) to the Subscriber — the right use, during the term of his Subscription Plan, the Features available under that Subscription Plan; (b) to the Customer — the right to access and use his User Account during the term hereof in a manner and by such means as consistent with the Subscription Plans whose benefits he is entitled to enjoy; (c) to the User having a complete end user copy of a Software product — the right to install, store and use the respective Software copy during the term hereof on a device for which it is intended. Each of the above rights shall be exercised solely for the respective Party's own internal legitimate purposes and none of these rights shall be sublicensed, assigned, encumbered or otherwise disposed of, save if and to the extent otherwise permitted under section 22.1.
5.2. A User who enjoys the benefits of a Subscription Plan in relation to which he is not the Subscriber shall, in the context of that Subscription Plan, be deemed to be a sub-licensee of the Subscriber. For the avoidance of doubt, the benefits of a Subscription Plan do not include the rights of a Workspace Owner. The rights and obligations attaching to the Owner's role cannot be sublicensed or delegated (but they are restrictedly-transferable).
5.3. The Service is intended for normal end use, respecting the rights, freedoms and legitimate interests of others, and may only be accessed through the interfaces that the Taskeo has provided or authorised therefor.
5.4. Where Documentation is available concerning a particular Feature, the Feature should be used in accordance with that Documentation.
5.5. Reproduction of the Software by persons other than the Taskeo is only allowed for the purposes of Software installation and backup, and only to the extent that such reproduction is necessary for using the Software in accordance with this Agreement.
5.6. As between the Parties, all Service-related Intellectual Property shall vest in, and is retained by, the Taskeo. The User shall not acquire any right thereto or otherwise in connection with the Service, except for the limited rights of use expressly set forth in this Agreement.
6. Service
6.1. The Taskeo will use commercially reasonable efforts to provide the Subscriber with the benefit of all Features authorised under his Subscription Plan.
6.2. The level of Service to which the Customer is entitled (including the nature, scope, availability, means of accessing and providing and other particulars of the Taskeo's Software-related technical support services) may depend on the Subscription Plan chosen. The Documentation explains in more detail the effects that the selection of a Subscription Plan can have on the Service.
6.3. Unless otherwise provided in the Documentation or specifically agreed between the Customer and the Taskeo: (a) the Customer may contact the Taskeo for technical support at the email address specified in the definition of "Taskeo" or by using such error reporting or customer feedback features as may be available via the Service; (b) the Taskeo aims to respond to support requests within 24 business hours and endeavours to resolve Software errors and Service defects within reasonable time but makes no commitment as to how quickly support will be provided or such matters will be resolved.
6.4. The User acknowledges and agrees that: (a) the Service (i) has not been designed to meet his specific requirements, (ii) may from time to time suffer interruptions and be occasionally unavailable, (iii) has and will continue to have certain bugs and vulnerabilities, and (iv) should not be relied upon in inherently dangerous circumstances; (b) the Software, the Service and anything offered or delivered as a part of, in conjunction with, or by means of any Feature is provided on an "as is" and "as available" basis; (c) his selection of a Subscription Plan and use of any of the Features are at his own risk, as are his exposure to, down- and uploading of, as well as transmission, receipt, storage, possession, disclosure and other handling of data, computer programs, software code or other items through or due to the Service.
6.5. The Service may provide links, references or access to third-party websites, resources or services and the latter may provide the same with respect to the Service. The Taskeo is not responsible for the existence or qualities (including the availability, reliability and security) of such external sites, resources or services, does not endorse them and shall not be liable for any loss, damage, expenses or other undesirable consequences attributable thereto.
6.6. The Taskeo has no obligation to enhance, modify or replace any part of the Service, or continue developing or releasing new versions thereof.
6.7. The Taskeo may: (a) discontinue the Service or cease providing the same to any Customer on a month's notice; (b) cease providing the Service to any User other than a Customer without notice; (c) suspend or restrict access to the Service for anyone whose payment hereunder is overdue more than 6 days or whose use of the Service conflicts with the Agreement; (d) suspend, limit or terminate the availability of Features in relation to a Workspace whose properties do not conform to its then-current Subscription Plan (e.g., if there are more members in the Workspace than the Subscription Plan allows) or replace that Subscription Plan with one to which the Workspace conforms; and (e) suspend performance under the Agreement in whole or in part with immediate effect if legally required to do so.
7. Payment
7.1. Anyone who orders a Subscription Plan or permits or causes one to be ordered on his behalf is deemed to have agreed to and accepted liability for the payment of all fees and charges associated with the Subscription Plan, and consented to the same being calculated, billed, revised and adjusted according to the rules that the Taskeo has established therefor (as described in this Agreement and the Documentation). The same applies to anyone who permits or causes himself to be designated as a payer for a Subscription Plan (e.g., by allowing another User to specify him as such upon ordering a Subscription Plan) or otherwise assumes responsibility for incurring Subscription Plan related fees and charges.
7.2. Unless otherwise specifically agreed: (a) Subscription Plan subscription fees for any billing period will be determined on number of members in the Workspace, disk space used and a monthly amount per Workspace member basis, i.e., for each Subscription Plan: a specified monthly amount per Workspace member multiplied by the number of members in the Workspace to which the Subscription Plan pertains multiplied by the number of months in the billing period applying to the Subscription Plan (e.g., if the monthly charge per Workspace member is $5, the Workspace has ten members and the billing period is one year, then the subscription fee for that billing period will be $5*10*12=$500); (b) the billing cycle in relation to a Subscription Plan is either monthly or annual (as chosen upon subscription), starting on the day the Subscription Plan commences or, if a free trial period applies, on the day immediately following the trial; (c) payment for the Subscription Plan is due in advance by the first day of the relevant billing period.
7.3. Payments for a Subscription Plan shall be in the agreed currency, using a payment method acceptable to the Suppler (which, unless otherwise specified, includes credit card, PayPal and wire transfer).
7.4. The Taskeo may vary the fees, rates and the billing cycle applicable to the Customer's Subscription Plan upon a month's notice. If the Customer does not agree with the respective change(s), his sole remedy shall be to cancel the Agreement or the Subscription Plan in question, with failure to do so signifying his agreement to the change(s).
7.5. The Taskeo's fees are non-refundable. For instance: (a) if the Agreement or a Subscription Plan is terminated or varied mid-billing period, the Customer will not be entitled to any refund (including any partial refund) as concerns that billing period; (b) payments attributable to future billing periods will not be refunded unless otherwise explicitly agreed.
7.6. Upon on an upgrade or a downgrade from one paid Subscription Plan to another the original Subscription Plan will be valid until end of the billing cycle. If the Customer wishes to upgrade to other Subscription Plan before the end of billing cycle, it will be an extra cost to the Customer.
7.7. The Taskeo's fees and rates are exclusive of value added and sales taxes and other public dues (except for those based on the Taskeo's income), save where the Taskeo has otherwise explicitly stated. The User shall be solely responsible for all public dues that may be levied on his purchase, receipt, import, export, use or enjoyment of anything provided hereunder.
7.8. All sums owed to the Taskeo must be paid in full, without deducting any currency conversion or payment-related charges.
7.9. The User acknowledges that: (a) his payments are handled by third-party service providers; (b) the Taskeo is not responsible for these parties or their services and has no liability as concerns payment processing; (c) late payment may result in the suspension of Service, restriction of access to certain or all of the Features or the termination of the Agreement.
7.10. The Taskeo may, in its absolute discretion, charge interest on overdue amounts at either 18% per annum or the relevant statutory rate, whichever it elects.
8. User's undertakings
8.1 The Customer must be a person (natural or legal) or an entity with legal capacity.
8.2 Upon opening a User Account, ordering a Subscription Plan, becoming a Workspace Owner, and otherwise when transacting with the Taskeo, the User shall use his true legal name and provide such true and accurate contact and other information as requested (the Taskeo only asks for information that is warranted by the circumstances).
8.3 The User must comply, and the Customer shall cause each Guest User to comply, with all legal requirements applicable to his use of the Service, handling of Workspace Data and other activities hereunder (including export control provisions and requirements as to the processing of Personal Data).
8.4 The User warrants that his User Data and, in the Customer's case, the User Data of Guest Users are lawful and acquired properly and that his data processing activities and, in the Customer's case, those of Guest Users are legal.
8.5 The User further warrants that he will not use the Service for sending unsolicited communications or uploading, transmitting, delivering, running, controlling or storing harmful code, malware or illegal content, and, in the Customer's case, that no Guest User will do so.
8.6 If the Taskeo reasonably believes that User Data or the User's data processing activities violate the law or otherwise conflict with the Agreement, it may, in its absolute discretion: (a) ask the User to take such action as the Taskeo considers necessary for remedying the matter (which, where feasible and legally permitted, will be the preferred option); or (b) remove, disable, restrict access to, or delete the data concerned without being liable (neither to the User nor anyone else) for any loss, damage or other undesirable consequences resulting therefrom.
8.7 Without prejudice to any of his statutory obligations, the User undertakes that he will not, and the Customer further undertakes that no Guest User will: (a) interfere with the proper functioning of the Service; (b) impose an unreasonable load on the Service or its infrastructure; (c) consume any resource or otherwise use any item hereunder in a manner or to an extent that prejudices another User's enjoyment of the Service; (d) reproduce the Software, except as expressly permitted herein; (e) translate, adapt, arrange or otherwise alter the Software or reproduce the results of any such activity; (f) distribute or redistribute, including sell, rent, lease, lend or otherwise make available, the Software (neither the original Software nor any copy thereof) or any other part of the Service; (g) decompile, disassemble or otherwise reverse engineer the Software; (h) remove, alter, hide or obscure any copyright notice, trademark or other proprietary rights notice embedded in, appearing on or otherwise pertaining to any part of the Service; (i) create or attempt to create any product or service that is substantially similar to, or performs the same or substantially similar functions as, or otherwise competes with any part of the Service, or purports to be created, provided or approved by the Taskeo or its licensors; or (j) cause anyone else to do any of the foregoing.
9. Representative's undertakings
9.1. The Representative personally warrants to the Taskeo that: (a) his principal, upon becoming and while being a Customer, conforms to the description provided in section 8.1; (b) he is authorised to act on the User's behalf; and (c) the transactions he makes on the User's behalf, including, if applicable, this Agreement, are binding on the User.
9.2. The Representative agrees that if he opens a User Account for a principal who does not conform to the description of section 8.1 or if any transaction he makes on the User's behalf proves to be void due to his lack of authority, he shall, if the Taskeo in its absolute discretion so elects and respectively informs the Representative, be deemed to have opened the User Account or, as applicable, entered into the transaction on his own behalf (i.e., in place of the principal whom he represented or purported to represent).
10. User Account
10.1. The Customer shall be fully responsible for the activity that occurs under his User Account, including all data processing and other acts performed through or by means thereof, and must notify the Taskeo promptly upon learning of any security breach relating to or unauthorised use of his User Account.
10.2. It shall be the User's own responsibility to maintain the confidentiality of his usernames, passwords, access tokens and similar credentials.
10.3. The Taskeo has no obligation to monitor or access any User Account but may do so if reasonably warranted (e.g., to provide technical support, prevent illegal or harmful activity, perform its duties hereunder or comply with a legal obligation).
10.4. The Taskeo may, in its sole discretion, temporarily or permanently disable, close or restrict access to any User Account that is used for infringing on anyone's Intellectual Property or proprietary or personal rights or to perform any of the acts mentioned in section 8.7, and shall not be liable for any loss, damage or other undesirable consequences resulting therefrom.
11. Workspace Owner
11.1. Each Workspace must have an Owner, i.e., there must always be a Customer (Workspace Owner) who is ultimately responsible for the Workspace, and it is for the Customers participating in the Workspace (the members thereof) to ensure that an Owner is designated and accepts the pertaining responsibility. Workspace members are jointly and severally liable for their Workspace having an Owner and the Owner being a real person (natural or legal) who can be reached at the email and physical addresses specified in the Workspace as the Owner's details. In the case of sole-member Workspaces, i.e., where there is only one Customer to whose User Account the Workspace attaches, the responsibility and liability described in this section fall to the respective Customer.
11.2. The default Workspace Owner is the Customer who created the Workspace or on whose behalf the Workspace was created.
11.3. Should there be any doubt or dispute as to who created a given Workspace, on whose behalf it was created or who the Workspace Owner is, the Taskeo is authorised to determine the same, with its respective determination binding on all parties concerned. For the avoidance of doubt, it is not the Taskeo's duty to allocate responsibility or resolve disputes between Workspace members and the Taskeo will use the above authority only as an ultimate measure in situations where the rights, freedoms, assets or legitimate interests of the Taskeo or other parties (such as, e.g., Users, data subjects or Intellectual Property owners) are at risk or need to be defended, or where the exercise of such authority is necessary for the performance of the Agreement or to comply with a legal obligation to which the Taskeo is subject.
11.4. Where a Subscription Plan terminates due to it being replaced by another, so shall the Workspace Owner's rights and obligations as an Owner with respect to the related Workspace, and his role as a Workspace Owner is re-established in relation to the Taskeo having issued the new Subscription Plan, i.e., the Owner's Agreement under section 2 is automatically replaced, without the Service being deemed to have ceased or recommenced by reason thereof. The same applies respectively upon the renewal or reissuance of a Subscription Plan.
11.5. The Owner shall ensure that Workspace Data are lawful and acquired properly and that all data processing and other activities performed in, through or by means of the Workspace are legal.
12. Data rights
12.1. The User acknowledges that the rights he has and the control he can exercise in relation to Workspace Data, including the ability to access, process and dispose of the same, are commensurate with his role in the Workspace. There may be other Users in the Workspace, including but not limited to the Workspace Owner, whose status or privileges permit them to enable, disable, limit, suspend or terminate, or whose decisions may otherwise affect, the User's access to and his rights concerning Workspace Data. The same applies in relation to the Workspace itself, its sub-environments and the Features available in connection therewith. In case another User exercises such power or there is a disagreement concerning anyone's permissions or privileges in a Workspace or rights with respect to Workspace Data, it is a matter to be resolved between Users. The Taskeo has no obligation to intervene, and usually does not intervene, in such disputes and in any event is not responsible for any User's decisions, acts or omissions in relation to, or which affect, another User.
12.2. As between the Parties, Workspace Data belong to the Workspace Owner and his instructions as to Workspace Data override those of any other User. The User acknowledges this and shall not hold the Taskeo liable for any undesirable consequences that he or anyone else may suffer due to the Taskeo's disposal or processing of User Data pursuant to the instructions of an Owner other than the User where those User Data form part of that Owner's Workspace Data.
12.3. The User, whether an Owner or not, acknowledges and agrees that if a Workspace is closed (whomever by), then the Taskeo has no obligation to maintain or provide Workspace Data and may, unless legally prohibited, delete the same.
13. Personal Data
Note on interpretation: the terms 'controller' and 'processor' have the meanings assigned to them in the GDPR.
13.1. Each of the User and the Representative acknowledges that certain information relating to him is collected and otherwise processed by the Taskeo or its nominees. Where such information constitutes Personal Data, the respective processing is subject to the Privacy Policy. The Privacy Policy lists a number of purposes for which the Taskeo may process Personal Data. In the User's and the Representative's case, the processing is largely warranted by the Taskeo's preparation and performance of contracts between itself and the User (notably, the Agreement and transactions related to the Agreement) and the need to comply with certain legal obligations to which the Taskeo is subject (e.g., obligations arising from legislative or regulatory acts concerning taxation, accounting, financial reporting, prevention of terrorism or money laundering, or judicial or administrative process). However, the purposes of the processing may not be limited to the above. The Privacy Policy gives a more thorough account of the purposes for which the Taskeo (as a 'controller') processes Personal Data and of other matters concerning such processing
13.2. The allocation of roles and responsibilities in the processing of Relevant Data is as follows: (a) the Workspace Owner is the 'controller' of these data; (b) the Taskeo is the 'processor' thereof; (c) a Third party is also a 'processor' of Relevant Data but one who acts under the Taskeo's responsibility (and thus enjoys the protection mentioned in section 16.5); (d) any enquiry, request, objection, complaint or demand that the User as a Data Subject may have in connection with such processing (i.e., where the information processed relates to the User) should be addressed to, and resolved by, the Workspace Owner (with such assistance from the Taskeo as may be necessary and appropriate in light of its role as the 'processor' of the respective information).
13.3. The DPS sets out further rights and obligations of the Workspace Owner and the Taskeo in relation to the processing referenced in section 13.2.
14. Contributions
14.1. With respect to any product of intellectual activity, including any object of Intellectual Property, that is submitted, contributed or otherwise knowingly made available for inclusion in the Software or any other part of the Service, the Taskeo shall be deemed to have been granted a non-exclusive, royalty-free, worldwide, perpetual (save as limited by law), irrevocable, freely transferable and fully sublicensable right to use, distribute, reproduce, modify, adapt, publish, translate, transmit, publicly perform, display and make available the same (in whole or in part) and to incorporate it into other items, including works and inventions, in any form or medium now known or hereafter developed. Anyone making such a contribution warrants to the Taskeo that he is authorised to do so and that neither he nor any author of any item embedded in his contribution will seek any compensation or reimbursement in connection therewith
15. Disclaimer of warranties
15.1. Any warranty of the Taskeo not expressly stated herein shall be deemed withheld. The Taskeo disclaims, to the maximum extent permitted by applicable law, all statutory and implied warranties and course of performance, course of dealing and usage related expectations with respect to the Service.
15.2. Without prejudice to the generality of the foregoing, the Taskeo in particular makes no representation and gives no warranty or guarantee: (a) that the Service is fit for any particular purpose, accurate, timely, of satisfactory quality, enjoyable, available regardless of, or in any specific, jurisdiction, or non-infringing of third-party rights; (b) that access to or the operation or use of the Service will be uninterrupted, secure or error-free; (c) that any error or defect in the Service will be corrected; (d) that the Service or any means by which it is accessed or used is free of malware or other harmful components; (e) with respect to any third-party item; or (f) to anyone who is not a Customer.
15.3. The Taskeo's disclaimers in connection with the Service apply both to the Service as a whole and each component thereof.
16. Limitation of liability
16.1. To the extent not prohibited by applicable mandatory law, and subject to section 16.2: (a) the Service is provided "as is" and "as available", with all faults and defects; and, in any event (b) the Taskeo shall not be liable (under any theory of liability), neither to the User nor anyone else, for any undesirable consequences, including any loss or damage of whatever nature, whether foreseeable or not and even if advised of the danger thereof, that result from (i) any installation, implementation, upgrade, downgrade, modification or customisation of the Software not carried out by the Taskeo, (ii) failure to use a Feature in accordance with the Documentation, the Agreement or applicable law, (iii) using a Feature in conjunction with an item not provided or approved by the Taskeo, (iv) using a third-party item in conjunction with a Feature not in accordance with the relevant third-party documentation or instructions, (v) not applying an available fix, patch, update, service pack or upgrade that would have avoided the harmful event, (vi) inherently dangerous application of any of the Features or anything else provided hereunder, (vii) any unauthorised accessing or use of a Customer's User Account or any Workspace, (viii) any unauthorised use of any User's credentials, (ix) any communication received or transaction entered into through or by means of the Service, (x) anyone's statements or conduct on any site, page or other medium forming part of the Service, or (xi) anything attributable to anyone other than the Taskeo; (c) where subsection (b) does not apply, the Taskeo shall not be liable (under any theory of liability), neither to the User nor anyone else, for any loss of profit, business or opportunity, or any special, consequential, incidental, indirect, punitive or non-patrimonial loss or damages, whether foreseeable or not and even if advised of the danger thereof. The Taskeo may only be held liable for the User's direct financial loss; (d) the Taskeo's total cumulative liability arising out of, related to, or in connection with this Agreement, the Service, the Documentation, the processing of Personal Data, or anything else, shall not exceed (i) the total financial consideration (exclusive of value added and sales taxes and other public dues) that the User paid to the Taskeo in connection with the Service during the 12 months immediately preceding the month in which the liability event (i.e., the event/s or circumstance/s underlying the Taskeo's liability) occurred, or (ii) if the User had no obligation to make such payments during the period mentioned, then EUR 50 (fifty euros); (e) this section is without prejudice to the exclusions and limitations of liability that apply by operation of other provisions hereof.
16.2. Subsections of section 16 shall neither exclude nor limit mandatory liability for any: (a) wilful breach by the Taskeo of any of its obligations; or (b) death or personal injury caused by a defective item produced by the Taskeo (mandatory product liability)
16.3. Neither Party shall be liable for breaching his obligations due to a circumstance that is beyond his control and which he reasonably could not have foreseen or avoided and which, or whose consequences, he reasonably cannot be expected to overcome, such as, for example, a force of nature, conduct of public authorities, war, civil unrest, act of terror, nontrivial cyberattack, failure of a third-party hosting, internet or utility service or any other circumstance qualifying as force majeure under applicable law — to the extent that the respective circumstance prevented or hindered the Party's performance. For the avoidance of doubt, this section shall not limit the amount of, or excuse the User from paying, any fee or other sum that the User owes hereunder.
16.4. Nothing herein shall prevent the Taskeo from invoking, or otherwise prejudice the Taskeo's recourse to, any statutory defence, remedy or exclusion or limitation of liability.
16.5. The protection afforded to the Taskeo hereunder, and any statutory protection that the Taskeo may enjoy, extends to anyone who acts on the Taskeo's behalf, exercises its rights or performs its duties or assists the Taskeo in doing the same.
17. Indemnification
17.1. The User shall defend, indemnify and hold harmless the Taskeo, its officers, directors, employees, contractors, agents and representatives from and against all claims made by and all damages, liabilities, penalties, fines, costs and expenses payable to any third party that arise from the User's or, if the User is a Customer, then his own or any Guest User's: (a) breach of any obligation, representation or warranty hereunder; (b) misuse of any Feature; or (c) infringement of anyone's Intellectual Property or proprietary or personal rights.
18. Changes
18.1. The User acknowledges that, from time to time, circumstances may arise that make it necessary or desirable to vary certain provisions of this Agreement. Such circumstances include: (a) the Taskeo's launch of a new service or a modification to the Service; (b) a significant change in the Taskeo's operating environment; (c) an order or a judgment being entered against or in favour of the Taskeo; (d) a significant corporate event, such as, e.g., the Taskeo's merger, acquisition or transformation; (e) the Taskeo's transfer of the enterprise or a part of the enterprise to which the Agreement pertains; (f) the ambiguity, invalidity, voidability or unenforceability of a provision herein; (g) any other event whose occurrence or expected occurrence in the Taskeo's reasonable judgment necessitates an amendment hereto.
18.2. The User agrees that: (a) upon any of the circumstances referenced in the preceding section the Taskeo may make such changes to the Agreement as it reasonably deems appropriate; (b) the Taskeo may amend the Agreement as follows: (i) if the User is a Customer, then by providing him with the revised text of the Agreement or the revised part thereof or with a URL specifying a location where the same is available on the internet, or (ii) if the User is not a Customer, then by any of the means described in point (i) or by posting the revised text of the Agreement or the revised part thereof on such page of the Taskeo's website as then used for publishing materials such as the Terms; (c) if he is a Customer and the revised version of the Agreement substantially reduces his rights or increases his responsibilities, the Taskeo will give him reasonable notice of such new version's entry into force.
18.3. Notwithstanding anything herein to the contrary, the Taskeo may modify the Service or any part thereof at any time and for any reason, with or without notice. Unless otherwise expressly agreed, the use of any new features, versions, releases, updates or other modifications that the Taskeo may make available in connection with the Service shall be subject to the Agreement. The User's continued use of the Service after any such modification shall constitute his consent to the respective modification(s).
18.4. if the User does not agree with the Taskeo's changes (whether to the Agreement or the Service), his sole remedy shall be to terminate the Agreement and stop using all Features.
19. Termination
19.1. In this article, the term "Agreement" means the Agreement referenced in section 2 and words such as "herein", "hereto", "hereof" and "hereunder" refer to that Agreement, unless otherwise specified.
19.2. The Agreement between the Taskeo and a Customer can only be terminated by closing the Customer's User Account. For the avoidance of doubt, where the Customer has more than one User Account, closing an account will only terminate the Agreement pertaining to that account.
19.3. The Agreement between the Taskeo and a User other than a Customer can be terminated by notice to the other Party or, if giving notice to the User is impracticable or would result in unreasonable delay or expense, then by the Taskeo's ceasing all activities hereunder, except those which are necessary for providing the Service to another User, the protection or enforcement of the Taskeo's or other parties' rights, freedoms or legitimate interests, the exercise of the Taskeo's statutory rights or freedoms, or to comply with a legal obligation.
19.4. To close his User Account, the Customer must log in to the account, choose "close account" under "profile settings" and confirm that he wishes the account to be closed. However, it should be appreciated that Features (including the appearance, titles and location of menus, tabs, fields, buttons, icons and other objects displayed on the Service) are subject to change, meaning that the steps required of the Customer to close his User Account may vary from time to time. The Taskeo will endeavour to keep this procedure as straightforward as possible and will update the Documentation if any changes are made thereto. If the Customer has difficulties closing his User Account, he should contact the Taskeo and follow its instructions.
19.5. Either Party may close the Customer's User Account and shall by so doing be deemed to have terminated the Agreement (which, in the civil law context, means 'cancellation', not 'withdrawal'), effective upon the closure of the account, provided that: (a) if the User Account is closed by the Taskeo, the Customer must be given at least a month's notice thereof (unless section 19.6 or 20.5 applies or the User Account is closed at the Customer's request); and (b) where the User Account is closed by a Party entitled to withdraw from the Agreement, such Party has failed to notify the other that by closing the User Account he is exercising his right to withdraw (which notice must be served prior to or concurrently with closing the User Account and shall result in the Agreement being deemed to have been terminated by withdrawal).
19.6. Upon a Party's material breach of Agreement the other Party may terminate the Agreement forthwith. Without prejudice to any statutory provision as to what constitutes a material breach, such a breach hereof shall be deemed to have occurred if a Party, having breached any of his principal obligations hereunder or under the Agreement referenced in section 2, fails to discontinue or remedy such breach within 14 days (or, where exceptional circumstances render this period unreasonably short, such longer time as reasonably required) after notice from the other Party specifying the breach and requiring it to be discontinued or remedied.
19.7. Any termination hereof will terminate all Agreements that the User may have under section 2, except that, if the User is a Customer with more than one User Account, the termination will not affect his Agreements under section 2 in relation to Subscription Plans whose benefits he is entitled to enjoy by reason of a User Account other than the one being closed.
19.8. The termination of a Subscription Plan terminates the related Agreement under section 2.
19.9. The Agreement under section 2 will only terminate as described in section 2 (with automatic re-establishment of contract) or upon the relevant Workspace being closed, and is incapable of being terminated otherwise. Instructions on how to close a Workspace are provided in the Documentation.
20. Consumer withdrawal
Notes on the application of this article: (a) the provisions of this article only apply if and to the extent that the forfeiture of the right of withdrawal under article 4 (i.e., the consumer's forfeiture of his right to withdraw from the Agreement and Subscription Plans) proves to be void; (b) insofar as permitted by law, the application of this article is subject to the Subscriber having notified the Taskeo as per section 3.1 that he wishes to use the Service as a consumer; (c) if a provision of this article applies and conflicts with another provision located elsewhere in the Agreement, it prevails over that other provision.
20.1. If the Subscriber is a consumer and acted as such upon acquiring a Subscription Plan, he may withdraw from the Subscription Plan within 14 days without giving any reason. The withdrawal period will expire after 14 days from the commencement of the Subscription Plan (which, if the Subscription Plan is subject to a free trial period, coincides with the commencement of the trial). To meet the withdrawal deadline, it is sufficient for the Subscriber to send his communication concerning his exercise of the right of withdrawal before the withdrawal period has expired.
20.2. To exercise the right of withdrawal, the Subscriber must inform the Taskeo (i.e., the Taskeo entity having issued the Subscription Plan concerned) of his decision to withdraw from the Subscription Plan by an unequivocal statement (e.g., a letter sent by post or email to the appropriate address specified under the definition of "Taskeo"). The Subscriber may use the following model withdrawal form, but it is not obligatory: To Taimingu OÜ, Sepapaja 6, Tallinn 15551, Estonia, support@taskeo.co,
I hereby give notice that I withdraw from my contract for the provision of the following service: my Subscription Plan titled "[replace these brackets and their contents with the name of the Subscription Plan]", ordered on [replace these brackets and their contents with the date of the order]. Name of consumer: [replace these brackets and their contents with the Subscriber's name] Address of consumer: [replace these brackets and their contents with the Subscriber's postal address if the withdrawal notice is sent by post or the Subscriber's email address if the notice is sent by email] Signature of consumer (only if this notice is on paper): [delete these brackets along with their contents; if the withdrawal notice is on paper, the Subscriber's signature must be placed here] Date: [replace these brackets and their contents with the date of the withdrawal notice]
20.3. If the Subscriber's withdrawal from a Subscription Plan would result in the relevant Workspace being left with no Subscription Plan, the Workspace must be closed. In such a case, the Subscriber's statement under section 20.2 shall be accompanied by his closing the respective Workspace (instructions on how to do that are provided in the Documentation). Should the Subscriber fail to close the Workspace as required under this section, it may be closed by the Taskeo (in its absolute discretion and without any notice), and the Taskeo shall not be liable (neither to the Subscriber nor anyone else) for any loss, damage or other undesirable consequences resulting therefrom
20.4. If the Subscriber's withdrawal from a Subscription Plan would result in there being no Subscription Plan associated with the Subscriber's User Account, the statement under section 20.2 shall be accompanied by the Subscriber's closing his User Account as described in section 19.4. In such a case, the Agreement referenced in section 2 will terminate along with the Subscription Plan.
20.5. Where section 20.4 applies and the Subscriber fails to close his User Account as required under that section, the Taskeo may, in its absolute discretion, close the Subscriber's User Account in his stead and shall by so doing be deemed to have terminated the Agreement referenced in section 2. No notice of User Account closure or Agreement termination shall be required in such a case and the Taskeo shall not be liable (neither to the Subscriber nor anyone else) for any loss, damage or other undesirable consequences that may result from such closure or termination.
20.6. If the Subscriber withdraws from a Subscription Plan, the Taskeo shall reimburse to him all payments received from the Subscriber for that Subscription Plan (less the amount referenced in section 20.7), including, if applicable, the costs of delivery (with the exception of the supplementary costs resulting from the Subscriber's choice of a type of delivery other than the least expensive type of standard delivery offered by the Taskeo), without undue delay and in any event not later than 14 days from the day on which the Taskeo is informed of the Subscriber's decision to withdraw from the Subscription Plan. The reimbursement will be effected by the same means of payment as the Subscriber used for the initial transaction, unless the Subscriber has expressly agreed otherwise. In any event, the Subscriber will not incur any fees as a result of such reimbursement.
20.7. The Subscriber acknowledges and agrees that by reason of his requests under article 4 (causing the Taskeo's performance of the Agreement to commence immediately and the benefits of Subscription Plans to become available during the withdrawal period) the reimbursement under section 20.6 will be reduced by an amount proportionate to what has been provided under the Subscription Plan until the Subscriber's withdrawal therefrom (as compared to the full coverage of the Subscription Plan). The amount of the reduction shall be determined based on the total price of the Subscription Plan, i.e., the price charged for the whole relevant billing period.
21. Effects of termination
21.1. The User understands and agrees that upon any termination of this Agreement: (a) all his rights hereunder will terminate and he must cease all activities authorised by the Agreement; (b) all amounts that the Taskeo is entitled to be paid hereunder become due, except sums that already are; (c) in case the termination concerns the Agreement referenced in section 2, all his User Data and other information associated with his User Account and the Workspaces pertaining to, or in which he participates through, that account may be deleted or become unavailable to him; (d) insofar as relevant hereto, he will receive no refund or other compensation for any unused time or credit on a subscription, for any licence or subscription fee, any data associated with any User Account or Workspace, or for anything else; (e) all his Software-related obligations hereunder will survive until he fully and permanently removes all Software from his systems, devices, storage media and repositories; (f) the preceding subsection applies respectively in relation to any item that forms part of the Service and which the User retains after the termination hereof.
21.2. Those provisions of the Agreement that either by express language or reasonable construction are intended to survive its termination (such as, e.g., provisions concerning Service-related Intellectual Property, contributions to the Service, disclaimers, limitation of liability, indemnities, choice of law and jurisdiction) shall so survive and will be enforceable notwithstanding any termination hereof.
22. Assignment, other disposals
With regard to assignment, sublicensing and other disposals, the Parties have agreed that:
22.1. The User shall not, without the Taskeo's prior explicit consent, sublicense, assign, encumber or otherwise dispose of any of his rights or obligations hereunder, except that the User may, without seeking the Taskeo's consent: (a) dispose of his financial claims, i.e., claims whose sole object is the payment of money to the User; (b) assign this Agreement, i.e., all his rights and obligations hereunder, or cause the same to be transferred, as part of the User's general succession (including merger, acquisition and transformation), division, transfer of the enterprise (or a substantial, coherent part of the enterprise) to which the Agreement pertains or divestiture of all or substantially all of his assets as a whole, provided, however, that (i) where the User is a Customer, his Agreement under section 2 cannot be transferred without the User Account it governs (that Agreement and the related User Account are inseparable) and his Agreements under section 2 are only transferable to another Customer participating in the Workspace concerned with user privileges permitting that other Customer to assume the relevant role (Subscriber, Owner or the transferor's peer), and (ii) in the case of Agreements under section 2, the domiciles of all relevant parties are such that if the Agreement, instead of it being transferred, were made anew between the Taskeo and the transferee, the identity of the Taskeo, as determined under article 2, would be the same as in the original Agreement; (c) where the User is a Subscriber, permit other Users to enjoy the Features available under his Subscription Plan as sub-licensees, but only such of these Features and solely in such manner and to such extent as necessary for the exercise of those other Users' rights hereunder; and (d) where the User is a Workspace Owner, assign that role, i.e., his Agreement under section 2, to another Customer participating in the Workspace concerned with user privileges permitting that other Customer to assume the Owner's role;
22.2. The Taskeo may: (a) sublicense, assign, encumber and otherwise dispose of any and all of its rights hereunder; and (b) assign this Agreement, i.e., all its rights and obligations hereunder, or cause the same to be transferred: (i) to its parent, any of its wholly or majority-owned subsidiaries or a wholly or majority-owned subsidiary of its parent; or (ii) to another entity specified in the definition of "Taskeo"; or (iii) as part of the Taskeo's general succession (including merger, acquisition and transformation), division, transfer of the enterprise (or a substantial, coherent part of the enterprise) to which the Agreement pertains or divestiture of all or substantially all of its assets as a whole; or (iv) due to the Taskeo ceasing to hold rights in the Software or the Service;
22.3. Where a Party's consent is required, it shall not be unreasonably withheld or delayed.
23. Notices
23.1. The Taskeo may give notice to the User: (a) through a Feature, e.g., by posting the notice on a web page that forms part of the Service or using a messaging feature of a locally installed Software application; (b) by email to the address associated with his User Account; or (c) by mail or courier to the address provided for that User under Workspace Owner's details.
23.2. All notices, requests, enquiries, complaints and other communications to the Taskeo should be sent to the appropriate email or postal address specified under the definition of "Taskeo".
23.3. A notice shall be deemed to have been received: (a) the same day if given through a Feature; (b) the next day if given by email; or (c) in the case of a notice sent by mail or courier, and providing that delivery charges have been paid, five days after posting or the courier taking charge of the notice.
24. Law and jurisdiction
24.1. The law applicable to the Agreement and the Parties' relations, the venue for resolving disputes and the forum competent to hear such disputes depend on the identity of the Taskeo, i.e., which of the entities specified under the definition of "Taskeo" the User contracted with (as determined under article 2).
24.2. Where the Agreement is between the User and Taimingu OÜ: (a) the Agreement, the Parties' relations and all matters concerning the Service shall be governed by Estonian law, without the United Nations Convention on Contracts for the International Sale of Goods applying to any of the foregoing; (b) all disputes arising from or otherwise concerning the Agreement or the Service (including disputes concerning the formation or validity hereof) shall be resolved by arbitration as follows: (i) the matter shall be arbitrated by the Arbitration Court of the Estonian Chamber of Commerce and Industry (ACECCI); (ii) the proceedings shall be conducted in accordance with the ACECCI's then-current arbitration rules; (iii) the seat of arbitration shall be Tallinn, Estonia; and (iv) any decision (order, judgment or other) that the ACECCI may deliver in such a dispute shall be enforceable in all jurisdictions. Each Party hereby irrevocably submits to the ACECCI's jurisdiction and waives any and all objections it may have thereto; (c) if the above agreement as respects arbitration proves to be void or unenforceable, all disputes to which it was intended to apply shall be subject to the exclusive jurisdiction of Estonian courts, with Harju County Court in Tallinn as the court of first instance (save where the relevant rules of procedure provide for the mandatory jurisdiction of another Estonian court, in which event the latter shall apply).
24.3. The above provisions notwithstanding, the Taskeo may, in its absolute discretion, assert and seek protection of its intellectual property and rights concerning confidential information or data processing in any forum anywhere in the world (including by way of injunction and other preventive measures).
25. Miscellaneous
25.1. If any provision of the Agreement proves to be void by reason of it violating mandatory law, and unless the Taskeo in its absolute discretion otherwise elects (in which event the following shall not apply), such provision shall be deemed to have been amended to one which is valid, achieves the purpose of the original provision as nearly as possible and maximally preserves the balance of obligations between those affected (i.e., the balance originally intended). The amendment shall be effective as of the moment when the original provision became void.
Data Processing Annex
1. Object
1.1 This DPS is between the Taskeo and the Workspace Owner and forms part of the Agreement referenced in section 2 of the Terms.
1.2 The purpose of the DPS is to supplement the Terms as respects the processing of Relevant Data. The DPS does not concern any other data or the processing thereof. The Taskeo's obligations under this DPS must be viewed accordingly, i.e., as only relating to the processing of Relevant Data and not applying in any other context.
2. Roles
2.1 The purposes of processing Relevant Data are determined by the Workspace Owner or by the Owner jointly with other members of the Workspace (or jointly with certain of such members or a particular member). As between the Parties, these purposes are determined by the Owner.
2.2 Consequently, and in line with the role allocation specified under section 13.2 of the Terms, the Parties acknowledge and agree that with regard to the processing of Relevant Data: (a) the Workspace Owner is the 'controller' and the Taskeo is the 'processor'; (b) the Taskeo will, pursuant to article 6 below, authorise third parties to perform certain processing operations under its responsibility (such parties being 'processors', too); (c) the Taskeo and Third parties process these data on the Workspace Owner's behalf and on his instructions.
2.3 As part of his obligations under section 11.5 of the Terms, the Owner shall be responsible for the accuracy, quality and legality of Relevant Data, the means by which the same are acquired and the instructions he provides as to the processing thereof.
3. Details of processing
3.1 The Taskeo will process Relevant Data only as necessary to carry out the Owner's instructions or as required by law to which the Taskeo or the processing is subject (which includes any judicial, arbitral, administrative or otherwise mandatory order or judgment made, recognised or enforceable under that law).
3.2 The Workspace Owner hereby instructs the Taskeo to process Relevant Data: (a) as necessary in connection with the Service, which, particularly but without limitation, includes any processing that is (i) requested or initiated by Users in their use of the relevant Workspace or Features in connection with that Workspace, or (ii) otherwise required for the Taskeo's performance of its obligations in relation to the Workspace or its users; and (b) for as long as the purposes described in subsection (a) warrant such processing.
3.3 For the avoidance of doubt, section 3.2: (a) sets out the Owner's current instructions as to the processing of Relevant Data; (b) does not prevent the Owner from giving further instructions (which shall be reasonable, lawful and documented) or the Taskeo from processing Relevant Data as may be necessary in light of such further instructions; (c) does not restrict the Taskeo from processing Relevant Data for as long as legally required (e.g., to comply with the GDPR or legal acts concerning taxation, accounting, financial reporting or counter-terrorism or -money laundering) and, if so required (but only to the extent required), exceeding the duration of processing warranted by the Owner's instructions. The Owner thus acknowledges and agrees that each operation that the Taskeo performs on Relevant Data will continue until the Taskeo is no longer legally obliged to perform the same.
3.4 The operations that the Taskeo performs on Relevant Data will include storage and such other operations as appropriate in light of this article 3 (e.g., retrieval, transmission, erasure, restriction and disclosure pursuant to the Owner's instructions or as required by law).
4. Relevant Data
Personal Data whose processing is permitted
4.1 The types of Personal Data that a User (including the Owner) is allowed to process as part of Workspace Data are limited to those which the User is legally permitted to process. The Owner undertakes that Workspace Data will not include, and neither he nor any other User who accesses the Workspace (including any such Guest User) will use the Service for the processing of, Personal Data whose processing is legally prohibited.
Personal Data whose processing is restricted
4.2 The Owner acknowledges that the processing of certain types of Personal Data is restricted or limited under the GDPR and that non-compliance with the relevant restrictions or limitations may result in substantial penalties, including fines, being imposed on, or other punitive, remedial or compensatory measures being taken against, the Owner, the Taskeo and the User involved in the processing (if different from the Owner).
4.3 Consequently, the Owner undertakes that, absent the Taskeo's prior explicit consent, Workspace Data will not include, and neither he nor any other User who accesses the Workspace (including any such Guest User) will use the Service for the processing of, Personal Data that fall within either of the following categories: (a) 'special categories of personal data' (also known as 'sensitive information') as described for the time being in Article 9 of the GDPR, including particularly but without limitation genetic data, biometric data and data concerning health; (b) 'personal data relating to criminal convictions and offences or related security measures' as described for the time being in Article 10 of the GDPR.
5. Data subjects
5.1 The Owner will determine who the Data Subjects are, or he may determine this jointly with other members of the Workspace (or jointly with certain members or a particular member thereof). As between the Parties, the Owner shall be deemed to have determined the same.
5.2 The categories of Data Subjects include but may not be limited to: (a) Users having access to the Workspace, including such Guest Users; (b) Users who interact with the Features applied via the Workspace; (c) employees, contractors, consultants, associates and agents of (i) the Owner, (ii) the Subscriber of, or payer for, the Subscription Plan pertaining to the Workspace, or (iii) the Users mentioned in the preceding subsections; and (d) parties with whom the Owner or the above Subscriber, payer or User does business or has other relations.
6. Security
6.1 The Taskeo will maintain adequate technical and organisational measures to ensure such level of security in its processing of Relevant Data as appropriate in the given circumstances. Certain of these measures have been described in our Privacy Policy.
6.2 The purpose of the above measures is to address in an appropriate manner: (a) the protection of Relevant Data against unauthorised or unlawful processing and against accidental loss, alteration or destruction; (b) the integrity and confidentiality of Relevant Data; (c) the availability and resilience of the Features pertinent to the processing of Relevant Data (to the extent such Features are authorised under the Subscription Plan the Owner enjoys); (d) the ability to restore the availability and access to Relevant Data in a timely manner after a Service failure; (e) the effectiveness of the means employed by the Taskeo for ensuring the required level of security in its processing of Relevant Data.
6.3 The Taskeo further undertakes to: (a) ensure that the persons it authorises to process Relevant Data commit themselves to confidentiality (or will be under an appropriate statutory obligation of confidentiality) with respect to these data; and (b) notify the Owner without undue delay upon learning of any Personal Data breach that involves Relevant Data and may need to be communicated to the competent supervisory authority or the Data Subject(s) concerned.
7. Taskeo's assistance
Data Subject's requests
7.1 The Owner acknowledges that it is his duty, not the Taskeo's, to accept, respond to, and resolve Data Subjects' requests for exercising their rights and freedoms as data subjects in connection with Relevant Data ('data subject rights'), and facilitate the exercise of these rights and freedoms. If any such request is addressed directly to the Taskeo, it will, to the extent legally permitted, redirect the request to the Owner without undue delay.
7.2 Upon the Workspace Owner's request, and considering the nature of the Taskeo's processing operations hereunder, the Taskeo will, insofar as possible, take appropriate technical and organisational measures to reasonably assist the Owner in complying with his obligation to respond to Data Subjects' requests for exercising the following of their data subject rights under the GDPR: the right of access, right to rectification, right to erasure, right to restriction of processing, right to data portability, right to object, and the right not to be subject to automated individual decision-making.
Other compliance
7.3 Considering the nature of the Taskeo's processing operations and the information available to it, the Taskeo will, on the Owner's request, reasonably assist the Owner in complying with the following of his controller obligations regarding the processing of Relevant Data (as arising under the GDPR), provided, and to the extent, these obligations apply to the Owner and the information he requires is not otherwise available to him: (a) using the Service in a manner compatible with the Owner's obligation to ensure an appropriate level of security in his processing of Relevant Data; (b) notifying breaches of Relevant Data to the appropriate supervisory authority and the Data Subjects concerned and documenting these breaches; (c) conducting a data protection impact assessment concerning the processing of Relevant Data by means of the Service, and, where necessary, carrying out a review to assess whether processing is performed in accordance with the impact assessment; and (d) consulting with the relevant supervisory authority on matters related to the above data protection impact assessment or its subject.
Costs of assistance
7.4 To the extent legally permitted, the Owner shall incur all costs and expenses that may arise in connection with the assistance described in this article 7, including any fees associated with the provision of additional Features.
8. Return and deletion of data
8.1 After the completion of services relating to the processing of Workspace Data (i.e., upon permanent cessation of all Service in relation to the Workspace), the Taskeo will: (a) at the Owner's choice, either delete or return to him all Relevant Data then stored by the Taskeo; and (b) delete copies of these Relevant Data, save if and to the extent the law requires that the data concerned be retained; provided that: (a) if the Owner elects to have the data returned, his respective request is made reasonably prior to the Workspace being closed (see section 12.3 of the Terms); and (b) if Relevant Data reasonably cannot be deleted, returned or retained separately from other Workspace Data (as is likely to be the case with at least some Relevant Data), the Taskeo will, as applicable, delete or return, and, if required, retain, the entire body of Workspace Data then stored by the Taskeo, with no obligation to organise, structure or otherwise process the same to separate Relevant Data therefrom or distinguish between Relevant Data and other Workspace Data.
9. Demonstration of compliance
9.1 The Taskeo shall maintain records sufficient to demonstrate its compliance with the DPS, and will retain these records as long as legally required.
9.2 Upon the Workspace Owner's request and subject to such confidentiality and non-use commitments as the Taskeo reasonably may suggest, the Taskeo shall, no more than once a year: (a) make available to the Owner such of the above records as necessary, and any other information that reasonably may be required, to demonstrate the Taskeo's compliance with its obligations under the DPS; and (b) if the provision of records and other information as per the preceding subsection is not sufficient for demonstrating the Taskeo's compliance, allow the Owner (or his independent third-party auditor), upon reasonable notice and at a mutually agreeable time, to conduct an audit or inspection of the Taskeo's practices in processing Relevant Data.
9.3 Any audit or inspection under subsection 9.2(b) shall be limited to what is necessary for verifying the Taskeo's compliance with its obligations under this DPS, is to be conducted in a manner not unreasonably disruptive to the Taskeo's and Third parties' business, and shall be at the Owner's expense (including as to reasonable costs and expenses of the Taskeo and Third parties, which the Owner undertakes to reimburse).
Last revised: June 13th 2018
1. Interpretation
1.1. The following terms, when capitalised, shall have the meanings ascribed to them below:
"Agreement" — the contract between the Parties, comprising the Terms, the Privacy Policy and such other terms concerning the Service as the Parties may agree to;
"Customer" — anyone other than the Taskeo that has a User Account. Each Customer is also a User (i.e., a particular type of User) and, unless the context otherwise requires, should interpret the term "Customer" as referring specifically to him;
"Data Subject" — any natural person (individual) to whom any of the Relevant Data relate;
"Documentation" — the meaning of this term is twofold: (a) where Service usage is concerned (i.e., in the technical and operational context), it means the current technical documentation and user guidance pertaining to the Software, as published and periodically updated on the Taskeo's Software-website or as the Taskeo may otherwise from time to time provide, including particularly Software support and knowledge base articles (https://taskeo.co). Subscription Plans and the methods of their calculation and payment, as published and periodically updated here: https://taskeo.co/pricing/, or as the Taskeo may otherwise from time to time provide;
"DPS" — the data processing section at the end of these Terms;
"Feature" — a component, property or an aspect of the Service;
"GDPR" — Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation);
"Guest User" — anyone besides the Customer and the Taskeo that accesses the Customer's User Account, including particularly anyone whose respective access has been authorised or caused (whether knowingly or not) by the Customer;
"Intellectual Property" — any and all trademarks, service marks, domain names and business names, brands, rights pertaining to inventions, designs, databases and proprietary information (including, without limitation, trade secrets and know-how), patents, copyrights (including both economic as well as moral rights) and any and all other items treated as intellectual property or rights thereof under applicable law;
"Party" — each of the User and the Taskeo (collectively, "the Parties");
"Personal Data" — any information relating to an identified or identifiable natural person (individual). This term has the same meaning as 'personal data' under the GDPR;
"Privacy Policy" — the Taskeo's privacy policy, available at https://taskeo.co/privacy-policy;
"Relevant Data" — Personal Data that form part of Workspace Data;
"Representative" — anyone who represents the User upon his entry into the Agreement or in any transaction related hereto (e.g., ordering or terminating a Subscription Plan or amending or terminating the Agreement);
"Service" — depending on the context, either: (a) the Taskeo's providing (i) the Software and/or (ii) one or more resources or other benefits for use in conjunction with the Software and/or (iii) technical support services concerning the foregoing; or (b) the above items collectively, any of them separately or any combination of any of them, notwithstanding that the item(s) in question may not consist in a service (as, e.g., in the case of locally installable Software);
"Subscription Plan" — a subscription, on the terms hereof, to a particular set of Features offered by the Taskeo. A Subscription Plan may but need not have a specific name, such as, for example, "Free", "Micro", "Medium" or "Business". The significance of such names, if any, is explained in the Documentation, as are other differences between Subscription Plans (such as which Features a given Subscription Plan includes, what are the main characteristics of these Features, the prices of Subscription Plans and, if relevant, the technical aspects in which Subscription Plans vary, e.g., in terms of their compatibility with third-party items). A Subscription Plan is required for each User account. It is possible to switch from one Subscription Plan to another, thereby adding or removing Features in relation to the Workspace;
"Software" — the Taskeo's project management software (Taskeo) and such other Taskeo-developed computer programs as the Taskeo may make available in conjunction therewith, including such patches, updates, upgrades, other modifications and replacements thereof as the Taskeo may from time to time provide. Each of the foregoing may take the form of an on-demand service, a local installation or a combination thereof;
"Third party" — a third party engaged by the Taskeo to process Relevant Data in connection with the Service;
"Subscriber" or "User" — in relation to each Subscription Plan, the Customer to whom the Subscription Plan belongs (which usually means the Customer who ordered the Subscription Plan unless the same has transferred to another Customer, if permitted hereunder);
"Taskeo" — either (a) Taimingu OÜ, an Estonian private limited company, registered number 14297104, established and doing business at Sepapaja 6, Tallinn 15551, Estonia, email support@taskeo.co; or Taskeo, brand of Taimingu OÜ; as determined under article 2 of the Terms separately with respect to (α) the Agreement in so far as it does not concern any Subscription Plan specifically or the User acting as a Workspace Owner; (β) the Parties' relationship in the context of a particular Subscription Plan; and (γ) the Parties' relationship in the context of the User acting as a Workspace Owner;
"Terms" — these terms of service, including the DPS;
"User" — anyone other than the Taskeo that downloads, saves, installs, uses, accesses, interacts with, or is the recipient of the Service or possesses or controls, directly or indirectly, any item that forms part of the Service, including, without limitation: (a) the Customer; (b) anyone who performs any of the above acts on the Customer's behalf or through his User Account, whether authorised to do so or not; (c) anyone who accesses a resource (e.g., visits a web page or retrieves a file, information or other object) that is located on the Service or forms a part thereof; (d) anyone with a copy of any Software. Each User should interpret this term as referring specifically to him unless the context otherwise requires;
"User Account" — a Service user account whose purpose is to allow its holder to use one or more Features (i.e., enjoy the end-user benefits thereof);
"User Data" — any data, including Personal Data, that a User processes (e.g., collects, enters, records, stores, alters, arranges, deletes, uses, transmits, discloses or makes available) through a User Account or otherwise by means of the Service;
"Workspace" — a logical space in the Service user environment where one or more Customers may use the Features available to them, as further described in the Documentation;
"Workspace Data" — the data that are stored or otherwise processed in, through or by means of a given Workspace, including all such User Data;
"Workspace Owner" — the Customer having ultimate responsibility for a given Workspace, its contents and all activities (including all data processing) performed in, through or by means of that Workspace. Workspace Owner is also referred to as the "Owner" in these Terms.
1.2 In these Terms: (a) the words "herein", "hereto", "hereof", "hereunder", "hereby" and "herewith" refer to the Agreement; (b) words denoting a gender or genders are to be construed as referring to all genders appropriate in the context; and (c) save where the context clearly otherwise determines, the word "item" means any legal object, i.e., anything tangible or intangible (including any electronic object and any right or other benefit) that is capable of being the object of a right, duty or a capacity.
1.3 This Agreement constitutes the entire contract between the Parties relating to the subject matter hereof, superseding all prior agreements and understandings of the Parties concerning that matter. If any provision of the Agreement conflicts with any Service-related information provided elsewhere, the provision in the Agreement shall prevail.
2. Contracts
2.1 A separate contract is always formed between the Taskeo and each User. No User is party to, or a third-party beneficiary or a protected or otherwise interested third party under, another User's contract with the Taskeo, or can raise any claim based on or in connection with that contract.
2.2 The Taskeo's undertakings with regard to the Service are to the Customer only and no one else may demand, or shall rely on, the Taskeo's performance of its respective obligations (or any other obligation that the Taskeo may have under its Agreement with the Customer).
3. Special categories of users
3.1 The Service is for business users, to be enjoyed as a workplace tool. It is not intended for personal or household use or any other consumer application. Any natural person (individual) wishing to use any of the Features for a purpose unrelated to his trade, business, craft or profession must, before obtaining a Subscription Plan for the respective Feature(s), notify the Taskeo that he wishes to use the Service as a consumer. The User's failure to provide such notice will, to the maximum extent permitted by law, result in the following: (a) the User not being able to rely on being a consumer, i.e., he shall be deemed to have waived the respective right; (b) no consumer law applying to the Parties' relations; and (c) the User forfeiting any and all consumer rights hereunder, including particularly, if applicable, the right to withdraw from the Agreement and the Subscription Plan in question.
3.2 As far as natural persons are concerned, the Service is only intended for those who have full active legal capacity. Such capacity is usually attained by becoming of legal age (the age of majority), which commonly occurs at the age of 18. Individuals whose active legal capacity is restricted are also restricted from being Users and must not perform any of the acts mentioned in the definition of "User". The Customer must ensure that any natural person whom he causes to become a User (e.g., by causing the person to access the Customer's User Account or a resource that is located on or forms a part of the Service) has full active legal capacity. Also, each natural-person User and Representative shall, by having assumed the respective role (explicitly or impliedly), be deemed to have represented to the Taskeo that he is, and, in the Representative's case, that both he and the User are, at least 18 years old and capable of entering into contracts. The above representation is deemed to be made every time that the person causes himself (and, in the Representative's case, when he causes the User) to be exposed to the Service.
3.3 Patent assertion entities (also referred to as non-practicing entities or patent trolls), meaning persons or entities that derive or seek to derive a substantial part of their revenue from the offensive assertion of patent or other intellectual property rights, are generally restricted from being Users and shall not enjoy any of the rights that a Customer is intended to have hereunder, except as otherwise provided in the following part of this section. A patent assertion entity and anyone acting on behalf, on the instructions or for the benefit of, or directly or indirectly controlling, being controlled by, or under common control with, such an entity is prohibited from being a User and must not perform any of the acts mentioned in the definition of "User", save upon the Taskeo's prior, explicit and informed consent and the respective person or entity having given such undertakings and assurances as the Taskeo reasonably may request.
4. Forfeiture of the right of withdrawal
4.1 The User hereby requests that the Taskeo's performance of the Agreement commence immediately and that the benefits to which the User is entitled hereunder, including, where applicable, the Features authorised under his Subscription Plan(s), be made available to him immediately. The User acknowledges and agrees that by making the above requests he loses the right (if any) to withdraw from the Agreement and, where applicable, the right to withdraw from the Subscription Plan(s) in question.
4.2. The User further requests that the Features to be authorised under any future Subscription Plan he may obtain be made available to him immediately upon the Subscription Plan's commencement. The User acknowledges and agrees that by requesting this (and the respective Features becoming available to him) he loses the right, if any, to withdraw from the Subscription Plan.
5. Licence
5.1. Subject to the terms set forth herein, the Taskeo grants to the below Party, and the latter accepts, the following limited, non-exclusive and restrictedly-transferable right: (a) to the Subscriber — the right use, during the term of his Subscription Plan, the Features available under that Subscription Plan; (b) to the Customer — the right to access and use his User Account during the term hereof in a manner and by such means as consistent with the Subscription Plans whose benefits he is entitled to enjoy; (c) to the User having a complete end user copy of a Software product — the right to install, store and use the respective Software copy during the term hereof on a device for which it is intended. Each of the above rights shall be exercised solely for the respective Party's own internal legitimate purposes and none of these rights shall be sublicensed, assigned, encumbered or otherwise disposed of, save if and to the extent otherwise permitted under section 22.1.
5.2. A User who enjoys the benefits of a Subscription Plan in relation to which he is not the Subscriber shall, in the context of that Subscription Plan, be deemed to be a sub-licensee of the Subscriber. For the avoidance of doubt, the benefits of a Subscription Plan do not include the rights of a Workspace Owner. The rights and obligations attaching to the Owner's role cannot be sublicensed or delegated (but they are restrictedly-transferable).
5.3. The Service is intended for normal end use, respecting the rights, freedoms and legitimate interests of others, and may only be accessed through the interfaces that the Taskeo has provided or authorised therefor.
5.4. Where Documentation is available concerning a particular Feature, the Feature should be used in accordance with that Documentation.
5.5. Reproduction of the Software by persons other than the Taskeo is only allowed for the purposes of Software installation and backup, and only to the extent that such reproduction is necessary for using the Software in accordance with this Agreement.
5.6. As between the Parties, all Service-related Intellectual Property shall vest in, and is retained by, the Taskeo. The User shall not acquire any right thereto or otherwise in connection with the Service, except for the limited rights of use expressly set forth in this Agreement.
6. Service
6.1. The Taskeo will use commercially reasonable efforts to provide the Subscriber with the benefit of all Features authorised under his Subscription Plan.
6.2. The level of Service to which the Customer is entitled (including the nature, scope, availability, means of accessing and providing and other particulars of the Taskeo's Software-related technical support services) may depend on the Subscription Plan chosen. The Documentation explains in more detail the effects that the selection of a Subscription Plan can have on the Service.
6.3. Unless otherwise provided in the Documentation or specifically agreed between the Customer and the Taskeo: (a) the Customer may contact the Taskeo for technical support at the email address specified in the definition of "Taskeo" or by using such error reporting or customer feedback features as may be available via the Service; (b) the Taskeo aims to respond to support requests within 24 business hours and endeavours to resolve Software errors and Service defects within reasonable time but makes no commitment as to how quickly support will be provided or such matters will be resolved.
6.4. The User acknowledges and agrees that: (a) the Service (i) has not been designed to meet his specific requirements, (ii) may from time to time suffer interruptions and be occasionally unavailable, (iii) has and will continue to have certain bugs and vulnerabilities, and (iv) should not be relied upon in inherently dangerous circumstances; (b) the Software, the Service and anything offered or delivered as a part of, in conjunction with, or by means of any Feature is provided on an "as is" and "as available" basis; (c) his selection of a Subscription Plan and use of any of the Features are at his own risk, as are his exposure to, down- and uploading of, as well as transmission, receipt, storage, possession, disclosure and other handling of data, computer programs, software code or other items through or due to the Service.
6.5. The Service may provide links, references or access to third-party websites, resources or services and the latter may provide the same with respect to the Service. The Taskeo is not responsible for the existence or qualities (including the availability, reliability and security) of such external sites, resources or services, does not endorse them and shall not be liable for any loss, damage, expenses or other undesirable consequences attributable thereto.
6.6. The Taskeo has no obligation to enhance, modify or replace any part of the Service, or continue developing or releasing new versions thereof.
6.7. The Taskeo may: (a) discontinue the Service or cease providing the same to any Customer on a month's notice; (b) cease providing the Service to any User other than a Customer without notice; (c) suspend or restrict access to the Service for anyone whose payment hereunder is overdue more than 6 days or whose use of the Service conflicts with the Agreement; (d) suspend, limit or terminate the availability of Features in relation to a Workspace whose properties do not conform to its then-current Subscription Plan (e.g., if there are more members in the Workspace than the Subscription Plan allows) or replace that Subscription Plan with one to which the Workspace conforms; and (e) suspend performance under the Agreement in whole or in part with immediate effect if legally required to do so.
7. Payment
7.1. Anyone who orders a Subscription Plan or permits or causes one to be ordered on his behalf is deemed to have agreed to and accepted liability for the payment of all fees and charges associated with the Subscription Plan, and consented to the same being calculated, billed, revised and adjusted according to the rules that the Taskeo has established therefor (as described in this Agreement and the Documentation). The same applies to anyone who permits or causes himself to be designated as a payer for a Subscription Plan (e.g., by allowing another User to specify him as such upon ordering a Subscription Plan) or otherwise assumes responsibility for incurring Subscription Plan related fees and charges.
7.2. Unless otherwise specifically agreed: (a) Subscription Plan subscription fees for any billing period will be determined on number of members in the Workspace, disk space used and a monthly amount per Workspace member basis, i.e., for each Subscription Plan: a specified monthly amount per Workspace member multiplied by the number of members in the Workspace to which the Subscription Plan pertains multiplied by the number of months in the billing period applying to the Subscription Plan (e.g., if the monthly charge per Workspace member is $5, the Workspace has ten members and the billing period is one year, then the subscription fee for that billing period will be $5*10*12=$500); (b) the billing cycle in relation to a Subscription Plan is either monthly or annual (as chosen upon subscription), starting on the day the Subscription Plan commences or, if a free trial period applies, on the day immediately following the trial; (c) payment for the Subscription Plan is due in advance by the first day of the relevant billing period.
7.3. Payments for a Subscription Plan shall be in the agreed currency, using a payment method acceptable to the Suppler (which, unless otherwise specified, includes credit card, PayPal and wire transfer).
7.4. The Taskeo may vary the fees, rates and the billing cycle applicable to the Customer's Subscription Plan upon a month's notice. If the Customer does not agree with the respective change(s), his sole remedy shall be to cancel the Agreement or the Subscription Plan in question, with failure to do so signifying his agreement to the change(s).
7.5. The Taskeo's fees are non-refundable. For instance: (a) if the Agreement or a Subscription Plan is terminated or varied mid-billing period, the Customer will not be entitled to any refund (including any partial refund) as concerns that billing period; (b) payments attributable to future billing periods will not be refunded unless otherwise explicitly agreed.
7.6. Upon on an upgrade or a downgrade from one paid Subscription Plan to another the original Subscription Plan will be valid until end of the billing cycle. If the Customer wishes to upgrade to other Subscription Plan before the end of billing cycle, it will be an extra cost to the Customer.
7.7. The Taskeo's fees and rates are exclusive of value added and sales taxes and other public dues (except for those based on the Taskeo's income), save where the Taskeo has otherwise explicitly stated. The User shall be solely responsible for all public dues that may be levied on his purchase, receipt, import, export, use or enjoyment of anything provided hereunder.
7.8. All sums owed to the Taskeo must be paid in full, without deducting any currency conversion or payment-related charges.
7.9. The User acknowledges that: (a) his payments are handled by third-party service providers; (b) the Taskeo is not responsible for these parties or their services and has no liability as concerns payment processing; (c) late payment may result in the suspension of Service, restriction of access to certain or all of the Features or the termination of the Agreement.
7.10. The Taskeo may, in its absolute discretion, charge interest on overdue amounts at either 18% per annum or the relevant statutory rate, whichever it elects.
8. User's undertakings
8.1 The Customer must be a person (natural or legal) or an entity with legal capacity.
8.2 Upon opening a User Account, ordering a Subscription Plan, becoming a Workspace Owner, and otherwise when transacting with the Taskeo, the User shall use his true legal name and provide such true and accurate contact and other information as requested (the Taskeo only asks for information that is warranted by the circumstances).
8.3 The User must comply, and the Customer shall cause each Guest User to comply, with all legal requirements applicable to his use of the Service, handling of Workspace Data and other activities hereunder (including export control provisions and requirements as to the processing of Personal Data).
8.4 The User warrants that his User Data and, in the Customer's case, the User Data of Guest Users are lawful and acquired properly and that his data processing activities and, in the Customer's case, those of Guest Users are legal.
8.5 The User further warrants that he will not use the Service for sending unsolicited communications or uploading, transmitting, delivering, running, controlling or storing harmful code, malware or illegal content, and, in the Customer's case, that no Guest User will do so.
8.6 If the Taskeo reasonably believes that User Data or the User's data processing activities violate the law or otherwise conflict with the Agreement, it may, in its absolute discretion: (a) ask the User to take such action as the Taskeo considers necessary for remedying the matter (which, where feasible and legally permitted, will be the preferred option); or (b) remove, disable, restrict access to, or delete the data concerned without being liable (neither to the User nor anyone else) for any loss, damage or other undesirable consequences resulting therefrom.
8.7 Without prejudice to any of his statutory obligations, the User undertakes that he will not, and the Customer further undertakes that no Guest User will: (a) interfere with the proper functioning of the Service; (b) impose an unreasonable load on the Service or its infrastructure; (c) consume any resource or otherwise use any item hereunder in a manner or to an extent that prejudices another User's enjoyment of the Service; (d) reproduce the Software, except as expressly permitted herein; (e) translate, adapt, arrange or otherwise alter the Software or reproduce the results of any such activity; (f) distribute or redistribute, including sell, rent, lease, lend or otherwise make available, the Software (neither the original Software nor any copy thereof) or any other part of the Service; (g) decompile, disassemble or otherwise reverse engineer the Software; (h) remove, alter, hide or obscure any copyright notice, trademark or other proprietary rights notice embedded in, appearing on or otherwise pertaining to any part of the Service; (i) create or attempt to create any product or service that is substantially similar to, or performs the same or substantially similar functions as, or otherwise competes with any part of the Service, or purports to be created, provided or approved by the Taskeo or its licensors; or (j) cause anyone else to do any of the foregoing.
9. Representative's undertakings
9.1. The Representative personally warrants to the Taskeo that: (a) his principal, upon becoming and while being a Customer, conforms to the description provided in section 8.1; (b) he is authorised to act on the User's behalf; and (c) the transactions he makes on the User's behalf, including, if applicable, this Agreement, are binding on the User.
9.2. The Representative agrees that if he opens a User Account for a principal who does not conform to the description of section 8.1 or if any transaction he makes on the User's behalf proves to be void due to his lack of authority, he shall, if the Taskeo in its absolute discretion so elects and respectively informs the Representative, be deemed to have opened the User Account or, as applicable, entered into the transaction on his own behalf (i.e., in place of the principal whom he represented or purported to represent).
10. User Account
10.1. The Customer shall be fully responsible for the activity that occurs under his User Account, including all data processing and other acts performed through or by means thereof, and must notify the Taskeo promptly upon learning of any security breach relating to or unauthorised use of his User Account.
10.2. It shall be the User's own responsibility to maintain the confidentiality of his usernames, passwords, access tokens and similar credentials.
10.3. The Taskeo has no obligation to monitor or access any User Account but may do so if reasonably warranted (e.g., to provide technical support, prevent illegal or harmful activity, perform its duties hereunder or comply with a legal obligation).
10.4. The Taskeo may, in its sole discretion, temporarily or permanently disable, close or restrict access to any User Account that is used for infringing on anyone's Intellectual Property or proprietary or personal rights or to perform any of the acts mentioned in section 8.7, and shall not be liable for any loss, damage or other undesirable consequences resulting therefrom.
11. Workspace Owner
11.1. Each Workspace must have an Owner, i.e., there must always be a Customer (Workspace Owner) who is ultimately responsible for the Workspace, and it is for the Customers participating in the Workspace (the members thereof) to ensure that an Owner is designated and accepts the pertaining responsibility. Workspace members are jointly and severally liable for their Workspace having an Owner and the Owner being a real person (natural or legal) who can be reached at the email and physical addresses specified in the Workspace as the Owner's details. In the case of sole-member Workspaces, i.e., where there is only one Customer to whose User Account the Workspace attaches, the responsibility and liability described in this section fall to the respective Customer.
11.2. The default Workspace Owner is the Customer who created the Workspace or on whose behalf the Workspace was created.
11.3. Should there be any doubt or dispute as to who created a given Workspace, on whose behalf it was created or who the Workspace Owner is, the Taskeo is authorised to determine the same, with its respective determination binding on all parties concerned. For the avoidance of doubt, it is not the Taskeo's duty to allocate responsibility or resolve disputes between Workspace members and the Taskeo will use the above authority only as an ultimate measure in situations where the rights, freedoms, assets or legitimate interests of the Taskeo or other parties (such as, e.g., Users, data subjects or Intellectual Property owners) are at risk or need to be defended, or where the exercise of such authority is necessary for the performance of the Agreement or to comply with a legal obligation to which the Taskeo is subject.
11.4. Where a Subscription Plan terminates due to it being replaced by another, so shall the Workspace Owner's rights and obligations as an Owner with respect to the related Workspace, and his role as a Workspace Owner is re-established in relation to the Taskeo having issued the new Subscription Plan, i.e., the Owner's Agreement under section 2 is automatically replaced, without the Service being deemed to have ceased or recommenced by reason thereof. The same applies respectively upon the renewal or reissuance of a Subscription Plan.
11.5. The Owner shall ensure that Workspace Data are lawful and acquired properly and that all data processing and other activities performed in, through or by means of the Workspace are legal.
12. Data rights
12.1. The User acknowledges that the rights he has and the control he can exercise in relation to Workspace Data, including the ability to access, process and dispose of the same, are commensurate with his role in the Workspace. There may be other Users in the Workspace, including but not limited to the Workspace Owner, whose status or privileges permit them to enable, disable, limit, suspend or terminate, or whose decisions may otherwise affect, the User's access to and his rights concerning Workspace Data. The same applies in relation to the Workspace itself, its sub-environments and the Features available in connection therewith. In case another User exercises such power or there is a disagreement concerning anyone's permissions or privileges in a Workspace or rights with respect to Workspace Data, it is a matter to be resolved between Users. The Taskeo has no obligation to intervene, and usually does not intervene, in such disputes and in any event is not responsible for any User's decisions, acts or omissions in relation to, or which affect, another User.
12.2. As between the Parties, Workspace Data belong to the Workspace Owner and his instructions as to Workspace Data override those of any other User. The User acknowledges this and shall not hold the Taskeo liable for any undesirable consequences that he or anyone else may suffer due to the Taskeo's disposal or processing of User Data pursuant to the instructions of an Owner other than the User where those User Data form part of that Owner's Workspace Data.
12.3. The User, whether an Owner or not, acknowledges and agrees that if a Workspace is closed (whomever by), then the Taskeo has no obligation to maintain or provide Workspace Data and may, unless legally prohibited, delete the same.
13. Personal Data
Note on interpretation: the terms 'controller' and 'processor' have the meanings assigned to them in the GDPR.
13.1. Each of the User and the Representative acknowledges that certain information relating to him is collected and otherwise processed by the Taskeo or its nominees. Where such information constitutes Personal Data, the respective processing is subject to the Privacy Policy. The Privacy Policy lists a number of purposes for which the Taskeo may process Personal Data. In the User's and the Representative's case, the processing is largely warranted by the Taskeo's preparation and performance of contracts between itself and the User (notably, the Agreement and transactions related to the Agreement) and the need to comply with certain legal obligations to which the Taskeo is subject (e.g., obligations arising from legislative or regulatory acts concerning taxation, accounting, financial reporting, prevention of terrorism or money laundering, or judicial or administrative process). However, the purposes of the processing may not be limited to the above. The Privacy Policy gives a more thorough account of the purposes for which the Taskeo (as a 'controller') processes Personal Data and of other matters concerning such processing
13.2. The allocation of roles and responsibilities in the processing of Relevant Data is as follows: (a) the Workspace Owner is the 'controller' of these data; (b) the Taskeo is the 'processor' thereof; (c) a Third party is also a 'processor' of Relevant Data but one who acts under the Taskeo's responsibility (and thus enjoys the protection mentioned in section 16.5); (d) any enquiry, request, objection, complaint or demand that the User as a Data Subject may have in connection with such processing (i.e., where the information processed relates to the User) should be addressed to, and resolved by, the Workspace Owner (with such assistance from the Taskeo as may be necessary and appropriate in light of its role as the 'processor' of the respective information).
13.3. The DPS sets out further rights and obligations of the Workspace Owner and the Taskeo in relation to the processing referenced in section 13.2.
14. Contributions
14.1. With respect to any product of intellectual activity, including any object of Intellectual Property, that is submitted, contributed or otherwise knowingly made available for inclusion in the Software or any other part of the Service, the Taskeo shall be deemed to have been granted a non-exclusive, royalty-free, worldwide, perpetual (save as limited by law), irrevocable, freely transferable and fully sublicensable right to use, distribute, reproduce, modify, adapt, publish, translate, transmit, publicly perform, display and make available the same (in whole or in part) and to incorporate it into other items, including works and inventions, in any form or medium now known or hereafter developed. Anyone making such a contribution warrants to the Taskeo that he is authorised to do so and that neither he nor any author of any item embedded in his contribution will seek any compensation or reimbursement in connection therewith
15. Disclaimer of warranties
15.1. Any warranty of the Taskeo not expressly stated herein shall be deemed withheld. The Taskeo disclaims, to the maximum extent permitted by applicable law, all statutory and implied warranties and course of performance, course of dealing and usage related expectations with respect to the Service.
15.2. Without prejudice to the generality of the foregoing, the Taskeo in particular makes no representation and gives no warranty or guarantee: (a) that the Service is fit for any particular purpose, accurate, timely, of satisfactory quality, enjoyable, available regardless of, or in any specific, jurisdiction, or non-infringing of third-party rights; (b) that access to or the operation or use of the Service will be uninterrupted, secure or error-free; (c) that any error or defect in the Service will be corrected; (d) that the Service or any means by which it is accessed or used is free of malware or other harmful components; (e) with respect to any third-party item; or (f) to anyone who is not a Customer.
15.3. The Taskeo's disclaimers in connection with the Service apply both to the Service as a whole and each component thereof.
16. Limitation of liability
16.1. To the extent not prohibited by applicable mandatory law, and subject to section 16.2: (a) the Service is provided "as is" and "as available", with all faults and defects; and, in any event (b) the Taskeo shall not be liable (under any theory of liability), neither to the User nor anyone else, for any undesirable consequences, including any loss or damage of whatever nature, whether foreseeable or not and even if advised of the danger thereof, that result from (i) any installation, implementation, upgrade, downgrade, modification or customisation of the Software not carried out by the Taskeo, (ii) failure to use a Feature in accordance with the Documentation, the Agreement or applicable law, (iii) using a Feature in conjunction with an item not provided or approved by the Taskeo, (iv) using a third-party item in conjunction with a Feature not in accordance with the relevant third-party documentation or instructions, (v) not applying an available fix, patch, update, service pack or upgrade that would have avoided the harmful event, (vi) inherently dangerous application of any of the Features or anything else provided hereunder, (vii) any unauthorised accessing or use of a Customer's User Account or any Workspace, (viii) any unauthorised use of any User's credentials, (ix) any communication received or transaction entered into through or by means of the Service, (x) anyone's statements or conduct on any site, page or other medium forming part of the Service, or (xi) anything attributable to anyone other than the Taskeo; (c) where subsection (b) does not apply, the Taskeo shall not be liable (under any theory of liability), neither to the User nor anyone else, for any loss of profit, business or opportunity, or any special, consequential, incidental, indirect, punitive or non-patrimonial loss or damages, whether foreseeable or not and even if advised of the danger thereof. The Taskeo may only be held liable for the User's direct financial loss; (d) the Taskeo's total cumulative liability arising out of, related to, or in connection with this Agreement, the Service, the Documentation, the processing of Personal Data, or anything else, shall not exceed (i) the total financial consideration (exclusive of value added and sales taxes and other public dues) that the User paid to the Taskeo in connection with the Service during the 12 months immediately preceding the month in which the liability event (i.e., the event/s or circumstance/s underlying the Taskeo's liability) occurred, or (ii) if the User had no obligation to make such payments during the period mentioned, then EUR 50 (fifty euros); (e) this section is without prejudice to the exclusions and limitations of liability that apply by operation of other provisions hereof.
16.2. Subsections of section 16 shall neither exclude nor limit mandatory liability for any: (a) wilful breach by the Taskeo of any of its obligations; or (b) death or personal injury caused by a defective item produced by the Taskeo (mandatory product liability)
16.3. Neither Party shall be liable for breaching his obligations due to a circumstance that is beyond his control and which he reasonably could not have foreseen or avoided and which, or whose consequences, he reasonably cannot be expected to overcome, such as, for example, a force of nature, conduct of public authorities, war, civil unrest, act of terror, nontrivial cyberattack, failure of a third-party hosting, internet or utility service or any other circumstance qualifying as force majeure under applicable law — to the extent that the respective circumstance prevented or hindered the Party's performance. For the avoidance of doubt, this section shall not limit the amount of, or excuse the User from paying, any fee or other sum that the User owes hereunder.
16.4. Nothing herein shall prevent the Taskeo from invoking, or otherwise prejudice the Taskeo's recourse to, any statutory defence, remedy or exclusion or limitation of liability.
16.5. The protection afforded to the Taskeo hereunder, and any statutory protection that the Taskeo may enjoy, extends to anyone who acts on the Taskeo's behalf, exercises its rights or performs its duties or assists the Taskeo in doing the same.
17. Indemnification
17.1. The User shall defend, indemnify and hold harmless the Taskeo, its officers, directors, employees, contractors, agents and representatives from and against all claims made by and all damages, liabilities, penalties, fines, costs and expenses payable to any third party that arise from the User's or, if the User is a Customer, then his own or any Guest User's: (a) breach of any obligation, representation or warranty hereunder; (b) misuse of any Feature; or (c) infringement of anyone's Intellectual Property or proprietary or personal rights.
18. Changes
18.1. The User acknowledges that, from time to time, circumstances may arise that make it necessary or desirable to vary certain provisions of this Agreement. Such circumstances include: (a) the Taskeo's launch of a new service or a modification to the Service; (b) a significant change in the Taskeo's operating environment; (c) an order or a judgment being entered against or in favour of the Taskeo; (d) a significant corporate event, such as, e.g., the Taskeo's merger, acquisition or transformation; (e) the Taskeo's transfer of the enterprise or a part of the enterprise to which the Agreement pertains; (f) the ambiguity, invalidity, voidability or unenforceability of a provision herein; (g) any other event whose occurrence or expected occurrence in the Taskeo's reasonable judgment necessitates an amendment hereto.
18.2. The User agrees that: (a) upon any of the circumstances referenced in the preceding section the Taskeo may make such changes to the Agreement as it reasonably deems appropriate; (b) the Taskeo may amend the Agreement as follows: (i) if the User is a Customer, then by providing him with the revised text of the Agreement or the revised part thereof or with a URL specifying a location where the same is available on the internet, or (ii) if the User is not a Customer, then by any of the means described in point (i) or by posting the revised text of the Agreement or the revised part thereof on such page of the Taskeo's website as then used for publishing materials such as the Terms; (c) if he is a Customer and the revised version of the Agreement substantially reduces his rights or increases his responsibilities, the Taskeo will give him reasonable notice of such new version's entry into force.
18.3. Notwithstanding anything herein to the contrary, the Taskeo may modify the Service or any part thereof at any time and for any reason, with or without notice. Unless otherwise expressly agreed, the use of any new features, versions, releases, updates or other modifications that the Taskeo may make available in connection with the Service shall be subject to the Agreement. The User's continued use of the Service after any such modification shall constitute his consent to the respective modification(s).
18.4. if the User does not agree with the Taskeo's changes (whether to the Agreement or the Service), his sole remedy shall be to terminate the Agreement and stop using all Features.
19. Termination
19.1. In this article, the term "Agreement" means the Agreement referenced in section 2 and words such as "herein", "hereto", "hereof" and "hereunder" refer to that Agreement, unless otherwise specified.
19.2. The Agreement between the Taskeo and a Customer can only be terminated by closing the Customer's User Account. For the avoidance of doubt, where the Customer has more than one User Account, closing an account will only terminate the Agreement pertaining to that account.
19.3. The Agreement between the Taskeo and a User other than a Customer can be terminated by notice to the other Party or, if giving notice to the User is impracticable or would result in unreasonable delay or expense, then by the Taskeo's ceasing all activities hereunder, except those which are necessary for providing the Service to another User, the protection or enforcement of the Taskeo's or other parties' rights, freedoms or legitimate interests, the exercise of the Taskeo's statutory rights or freedoms, or to comply with a legal obligation.
19.4. To close his User Account, the Customer must log in to the account, choose "close account" under "profile settings" and confirm that he wishes the account to be closed. However, it should be appreciated that Features (including the appearance, titles and location of menus, tabs, fields, buttons, icons and other objects displayed on the Service) are subject to change, meaning that the steps required of the Customer to close his User Account may vary from time to time. The Taskeo will endeavour to keep this procedure as straightforward as possible and will update the Documentation if any changes are made thereto. If the Customer has difficulties closing his User Account, he should contact the Taskeo and follow its instructions.
19.5. Either Party may close the Customer's User Account and shall by so doing be deemed to have terminated the Agreement (which, in the civil law context, means 'cancellation', not 'withdrawal'), effective upon the closure of the account, provided that: (a) if the User Account is closed by the Taskeo, the Customer must be given at least a month's notice thereof (unless section 19.6 or 20.5 applies or the User Account is closed at the Customer's request); and (b) where the User Account is closed by a Party entitled to withdraw from the Agreement, such Party has failed to notify the other that by closing the User Account he is exercising his right to withdraw (which notice must be served prior to or concurrently with closing the User Account and shall result in the Agreement being deemed to have been terminated by withdrawal).
19.6. Upon a Party's material breach of Agreement the other Party may terminate the Agreement forthwith. Without prejudice to any statutory provision as to what constitutes a material breach, such a breach hereof shall be deemed to have occurred if a Party, having breached any of his principal obligations hereunder or under the Agreement referenced in section 2, fails to discontinue or remedy such breach within 14 days (or, where exceptional circumstances render this period unreasonably short, such longer time as reasonably required) after notice from the other Party specifying the breach and requiring it to be discontinued or remedied.
19.7. Any termination hereof will terminate all Agreements that the User may have under section 2, except that, if the User is a Customer with more than one User Account, the termination will not affect his Agreements under section 2 in relation to Subscription Plans whose benefits he is entitled to enjoy by reason of a User Account other than the one being closed.
19.8. The termination of a Subscription Plan terminates the related Agreement under section 2.
19.9. The Agreement under section 2 will only terminate as described in section 2 (with automatic re-establishment of contract) or upon the relevant Workspace being closed, and is incapable of being terminated otherwise. Instructions on how to close a Workspace are provided in the Documentation.
20. Consumer withdrawal
Notes on the application of this article: (a) the provisions of this article only apply if and to the extent that the forfeiture of the right of withdrawal under article 4 (i.e., the consumer's forfeiture of his right to withdraw from the Agreement and Subscription Plans) proves to be void; (b) insofar as permitted by law, the application of this article is subject to the Subscriber having notified the Taskeo as per section 3.1 that he wishes to use the Service as a consumer; (c) if a provision of this article applies and conflicts with another provision located elsewhere in the Agreement, it prevails over that other provision.
20.1. If the Subscriber is a consumer and acted as such upon acquiring a Subscription Plan, he may withdraw from the Subscription Plan within 14 days without giving any reason. The withdrawal period will expire after 14 days from the commencement of the Subscription Plan (which, if the Subscription Plan is subject to a free trial period, coincides with the commencement of the trial). To meet the withdrawal deadline, it is sufficient for the Subscriber to send his communication concerning his exercise of the right of withdrawal before the withdrawal period has expired.
20.2. To exercise the right of withdrawal, the Subscriber must inform the Taskeo (i.e., the Taskeo entity having issued the Subscription Plan concerned) of his decision to withdraw from the Subscription Plan by an unequivocal statement (e.g., a letter sent by post or email to the appropriate address specified under the definition of "Taskeo"). The Subscriber may use the following model withdrawal form, but it is not obligatory: To Taimingu OÜ, Sepapaja 6, Tallinn 15551, Estonia, support@taskeo.co,
I hereby give notice that I withdraw from my contract for the provision of the following service: my Subscription Plan titled "[replace these brackets and their contents with the name of the Subscription Plan]", ordered on [replace these brackets and their contents with the date of the order]. Name of consumer: [replace these brackets and their contents with the Subscriber's name] Address of consumer: [replace these brackets and their contents with the Subscriber's postal address if the withdrawal notice is sent by post or the Subscriber's email address if the notice is sent by email] Signature of consumer (only if this notice is on paper): [delete these brackets along with their contents; if the withdrawal notice is on paper, the Subscriber's signature must be placed here] Date: [replace these brackets and their contents with the date of the withdrawal notice]
20.3. If the Subscriber's withdrawal from a Subscription Plan would result in the relevant Workspace being left with no Subscription Plan, the Workspace must be closed. In such a case, the Subscriber's statement under section 20.2 shall be accompanied by his closing the respective Workspace (instructions on how to do that are provided in the Documentation). Should the Subscriber fail to close the Workspace as required under this section, it may be closed by the Taskeo (in its absolute discretion and without any notice), and the Taskeo shall not be liable (neither to the Subscriber nor anyone else) for any loss, damage or other undesirable consequences resulting therefrom
20.4. If the Subscriber's withdrawal from a Subscription Plan would result in there being no Subscription Plan associated with the Subscriber's User Account, the statement under section 20.2 shall be accompanied by the Subscriber's closing his User Account as described in section 19.4. In such a case, the Agreement referenced in section 2 will terminate along with the Subscription Plan.
20.5. Where section 20.4 applies and the Subscriber fails to close his User Account as required under that section, the Taskeo may, in its absolute discretion, close the Subscriber's User Account in his stead and shall by so doing be deemed to have terminated the Agreement referenced in section 2. No notice of User Account closure or Agreement termination shall be required in such a case and the Taskeo shall not be liable (neither to the Subscriber nor anyone else) for any loss, damage or other undesirable consequences that may result from such closure or termination.
20.6. If the Subscriber withdraws from a Subscription Plan, the Taskeo shall reimburse to him all payments received from the Subscriber for that Subscription Plan (less the amount referenced in section 20.7), including, if applicable, the costs of delivery (with the exception of the supplementary costs resulting from the Subscriber's choice of a type of delivery other than the least expensive type of standard delivery offered by the Taskeo), without undue delay and in any event not later than 14 days from the day on which the Taskeo is informed of the Subscriber's decision to withdraw from the Subscription Plan. The reimbursement will be effected by the same means of payment as the Subscriber used for the initial transaction, unless the Subscriber has expressly agreed otherwise. In any event, the Subscriber will not incur any fees as a result of such reimbursement.
20.7. The Subscriber acknowledges and agrees that by reason of his requests under article 4 (causing the Taskeo's performance of the Agreement to commence immediately and the benefits of Subscription Plans to become available during the withdrawal period) the reimbursement under section 20.6 will be reduced by an amount proportionate to what has been provided under the Subscription Plan until the Subscriber's withdrawal therefrom (as compared to the full coverage of the Subscription Plan). The amount of the reduction shall be determined based on the total price of the Subscription Plan, i.e., the price charged for the whole relevant billing period.
21. Effects of termination
21.1. The User understands and agrees that upon any termination of this Agreement: (a) all his rights hereunder will terminate and he must cease all activities authorised by the Agreement; (b) all amounts that the Taskeo is entitled to be paid hereunder become due, except sums that already are; (c) in case the termination concerns the Agreement referenced in section 2, all his User Data and other information associated with his User Account and the Workspaces pertaining to, or in which he participates through, that account may be deleted or become unavailable to him; (d) insofar as relevant hereto, he will receive no refund or other compensation for any unused time or credit on a subscription, for any licence or subscription fee, any data associated with any User Account or Workspace, or for anything else; (e) all his Software-related obligations hereunder will survive until he fully and permanently removes all Software from his systems, devices, storage media and repositories; (f) the preceding subsection applies respectively in relation to any item that forms part of the Service and which the User retains after the termination hereof.
21.2. Those provisions of the Agreement that either by express language or reasonable construction are intended to survive its termination (such as, e.g., provisions concerning Service-related Intellectual Property, contributions to the Service, disclaimers, limitation of liability, indemnities, choice of law and jurisdiction) shall so survive and will be enforceable notwithstanding any termination hereof.
22. Assignment, other disposals
With regard to assignment, sublicensing and other disposals, the Parties have agreed that:
22.1. The User shall not, without the Taskeo's prior explicit consent, sublicense, assign, encumber or otherwise dispose of any of his rights or obligations hereunder, except that the User may, without seeking the Taskeo's consent: (a) dispose of his financial claims, i.e., claims whose sole object is the payment of money to the User; (b) assign this Agreement, i.e., all his rights and obligations hereunder, or cause the same to be transferred, as part of the User's general succession (including merger, acquisition and transformation), division, transfer of the enterprise (or a substantial, coherent part of the enterprise) to which the Agreement pertains or divestiture of all or substantially all of his assets as a whole, provided, however, that (i) where the User is a Customer, his Agreement under section 2 cannot be transferred without the User Account it governs (that Agreement and the related User Account are inseparable) and his Agreements under section 2 are only transferable to another Customer participating in the Workspace concerned with user privileges permitting that other Customer to assume the relevant role (Subscriber, Owner or the transferor's peer), and (ii) in the case of Agreements under section 2, the domiciles of all relevant parties are such that if the Agreement, instead of it being transferred, were made anew between the Taskeo and the transferee, the identity of the Taskeo, as determined under article 2, would be the same as in the original Agreement; (c) where the User is a Subscriber, permit other Users to enjoy the Features available under his Subscription Plan as sub-licensees, but only such of these Features and solely in such manner and to such extent as necessary for the exercise of those other Users' rights hereunder; and (d) where the User is a Workspace Owner, assign that role, i.e., his Agreement under section 2, to another Customer participating in the Workspace concerned with user privileges permitting that other Customer to assume the Owner's role;
22.2. The Taskeo may: (a) sublicense, assign, encumber and otherwise dispose of any and all of its rights hereunder; and (b) assign this Agreement, i.e., all its rights and obligations hereunder, or cause the same to be transferred: (i) to its parent, any of its wholly or majority-owned subsidiaries or a wholly or majority-owned subsidiary of its parent; or (ii) to another entity specified in the definition of "Taskeo"; or (iii) as part of the Taskeo's general succession (including merger, acquisition and transformation), division, transfer of the enterprise (or a substantial, coherent part of the enterprise) to which the Agreement pertains or divestiture of all or substantially all of its assets as a whole; or (iv) due to the Taskeo ceasing to hold rights in the Software or the Service;
22.3. Where a Party's consent is required, it shall not be unreasonably withheld or delayed.
23. Notices
23.1. The Taskeo may give notice to the User: (a) through a Feature, e.g., by posting the notice on a web page that forms part of the Service or using a messaging feature of a locally installed Software application; (b) by email to the address associated with his User Account; or (c) by mail or courier to the address provided for that User under Workspace Owner's details.
23.2. All notices, requests, enquiries, complaints and other communications to the Taskeo should be sent to the appropriate email or postal address specified under the definition of "Taskeo".
23.3. A notice shall be deemed to have been received: (a) the same day if given through a Feature; (b) the next day if given by email; or (c) in the case of a notice sent by mail or courier, and providing that delivery charges have been paid, five days after posting or the courier taking charge of the notice.
24. Law and jurisdiction
24.1. The law applicable to the Agreement and the Parties' relations, the venue for resolving disputes and the forum competent to hear such disputes depend on the identity of the Taskeo, i.e., which of the entities specified under the definition of "Taskeo" the User contracted with (as determined under article 2).
24.2. Where the Agreement is between the User and Taimingu OÜ: (a) the Agreement, the Parties' relations and all matters concerning the Service shall be governed by Estonian law, without the United Nations Convention on Contracts for the International Sale of Goods applying to any of the foregoing; (b) all disputes arising from or otherwise concerning the Agreement or the Service (including disputes concerning the formation or validity hereof) shall be resolved by arbitration as follows: (i) the matter shall be arbitrated by the Arbitration Court of the Estonian Chamber of Commerce and Industry (ACECCI); (ii) the proceedings shall be conducted in accordance with the ACECCI's then-current arbitration rules; (iii) the seat of arbitration shall be Tallinn, Estonia; and (iv) any decision (order, judgment or other) that the ACECCI may deliver in such a dispute shall be enforceable in all jurisdictions. Each Party hereby irrevocably submits to the ACECCI's jurisdiction and waives any and all objections it may have thereto; (c) if the above agreement as respects arbitration proves to be void or unenforceable, all disputes to which it was intended to apply shall be subject to the exclusive jurisdiction of Estonian courts, with Harju County Court in Tallinn as the court of first instance (save where the relevant rules of procedure provide for the mandatory jurisdiction of another Estonian court, in which event the latter shall apply).
24.3. The above provisions notwithstanding, the Taskeo may, in its absolute discretion, assert and seek protection of its intellectual property and rights concerning confidential information or data processing in any forum anywhere in the world (including by way of injunction and other preventive measures).
25. Miscellaneous
25.1. If any provision of the Agreement proves to be void by reason of it violating mandatory law, and unless the Taskeo in its absolute discretion otherwise elects (in which event the following shall not apply), such provision shall be deemed to have been amended to one which is valid, achieves the purpose of the original provision as nearly as possible and maximally preserves the balance of obligations between those affected (i.e., the balance originally intended). The amendment shall be effective as of the moment when the original provision became void.
Data Processing Annex
1. Object
1.1 This DPS is between the Taskeo and the Workspace Owner and forms part of the Agreement referenced in section 2 of the Terms.
1.2 The purpose of the DPS is to supplement the Terms as respects the processing of Relevant Data. The DPS does not concern any other data or the processing thereof. The Taskeo's obligations under this DPS must be viewed accordingly, i.e., as only relating to the processing of Relevant Data and not applying in any other context.
2. Roles
2.1 The purposes of processing Relevant Data are determined by the Workspace Owner or by the Owner jointly with other members of the Workspace (or jointly with certain of such members or a particular member). As between the Parties, these purposes are determined by the Owner.
2.2 Consequently, and in line with the role allocation specified under section 13.2 of the Terms, the Parties acknowledge and agree that with regard to the processing of Relevant Data: (a) the Workspace Owner is the 'controller' and the Taskeo is the 'processor'; (b) the Taskeo will, pursuant to article 6 below, authorise third parties to perform certain processing operations under its responsibility (such parties being 'processors', too); (c) the Taskeo and Third parties process these data on the Workspace Owner's behalf and on his instructions.
2.3 As part of his obligations under section 11.5 of the Terms, the Owner shall be responsible for the accuracy, quality and legality of Relevant Data, the means by which the same are acquired and the instructions he provides as to the processing thereof.
3. Details of processing
3.1 The Taskeo will process Relevant Data only as necessary to carry out the Owner's instructions or as required by law to which the Taskeo or the processing is subject (which includes any judicial, arbitral, administrative or otherwise mandatory order or judgment made, recognised or enforceable under that law).
3.2 The Workspace Owner hereby instructs the Taskeo to process Relevant Data: (a) as necessary in connection with the Service, which, particularly but without limitation, includes any processing that is (i) requested or initiated by Users in their use of the relevant Workspace or Features in connection with that Workspace, or (ii) otherwise required for the Taskeo's performance of its obligations in relation to the Workspace or its users; and (b) for as long as the purposes described in subsection (a) warrant such processing.
3.3 For the avoidance of doubt, section 3.2: (a) sets out the Owner's current instructions as to the processing of Relevant Data; (b) does not prevent the Owner from giving further instructions (which shall be reasonable, lawful and documented) or the Taskeo from processing Relevant Data as may be necessary in light of such further instructions; (c) does not restrict the Taskeo from processing Relevant Data for as long as legally required (e.g., to comply with the GDPR or legal acts concerning taxation, accounting, financial reporting or counter-terrorism or -money laundering) and, if so required (but only to the extent required), exceeding the duration of processing warranted by the Owner's instructions. The Owner thus acknowledges and agrees that each operation that the Taskeo performs on Relevant Data will continue until the Taskeo is no longer legally obliged to perform the same.
3.4 The operations that the Taskeo performs on Relevant Data will include storage and such other operations as appropriate in light of this article 3 (e.g., retrieval, transmission, erasure, restriction and disclosure pursuant to the Owner's instructions or as required by law).
4. Relevant Data
Personal Data whose processing is permitted
4.1 The types of Personal Data that a User (including the Owner) is allowed to process as part of Workspace Data are limited to those which the User is legally permitted to process. The Owner undertakes that Workspace Data will not include, and neither he nor any other User who accesses the Workspace (including any such Guest User) will use the Service for the processing of, Personal Data whose processing is legally prohibited.
Personal Data whose processing is restricted
4.2 The Owner acknowledges that the processing of certain types of Personal Data is restricted or limited under the GDPR and that non-compliance with the relevant restrictions or limitations may result in substantial penalties, including fines, being imposed on, or other punitive, remedial or compensatory measures being taken against, the Owner, the Taskeo and the User involved in the processing (if different from the Owner).
4.3 Consequently, the Owner undertakes that, absent the Taskeo's prior explicit consent, Workspace Data will not include, and neither he nor any other User who accesses the Workspace (including any such Guest User) will use the Service for the processing of, Personal Data that fall within either of the following categories: (a) 'special categories of personal data' (also known as 'sensitive information') as described for the time being in Article 9 of the GDPR, including particularly but without limitation genetic data, biometric data and data concerning health; (b) 'personal data relating to criminal convictions and offences or related security measures' as described for the time being in Article 10 of the GDPR.
5. Data subjects
5.1 The Owner will determine who the Data Subjects are, or he may determine this jointly with other members of the Workspace (or jointly with certain members or a particular member thereof). As between the Parties, the Owner shall be deemed to have determined the same.
5.2 The categories of Data Subjects include but may not be limited to: (a) Users having access to the Workspace, including such Guest Users; (b) Users who interact with the Features applied via the Workspace; (c) employees, contractors, consultants, associates and agents of (i) the Owner, (ii) the Subscriber of, or payer for, the Subscription Plan pertaining to the Workspace, or (iii) the Users mentioned in the preceding subsections; and (d) parties with whom the Owner or the above Subscriber, payer or User does business or has other relations.
6. Security
6.1 The Taskeo will maintain adequate technical and organisational measures to ensure such level of security in its processing of Relevant Data as appropriate in the given circumstances. Certain of these measures have been described in our Privacy Policy.
6.2 The purpose of the above measures is to address in an appropriate manner: (a) the protection of Relevant Data against unauthorised or unlawful processing and against accidental loss, alteration or destruction; (b) the integrity and confidentiality of Relevant Data; (c) the availability and resilience of the Features pertinent to the processing of Relevant Data (to the extent such Features are authorised under the Subscription Plan the Owner enjoys); (d) the ability to restore the availability and access to Relevant Data in a timely manner after a Service failure; (e) the effectiveness of the means employed by the Taskeo for ensuring the required level of security in its processing of Relevant Data.
6.3 The Taskeo further undertakes to: (a) ensure that the persons it authorises to process Relevant Data commit themselves to confidentiality (or will be under an appropriate statutory obligation of confidentiality) with respect to these data; and (b) notify the Owner without undue delay upon learning of any Personal Data breach that involves Relevant Data and may need to be communicated to the competent supervisory authority or the Data Subject(s) concerned.
7. Taskeo's assistance
Data Subject's requests
7.1 The Owner acknowledges that it is his duty, not the Taskeo's, to accept, respond to, and resolve Data Subjects' requests for exercising their rights and freedoms as data subjects in connection with Relevant Data ('data subject rights'), and facilitate the exercise of these rights and freedoms. If any such request is addressed directly to the Taskeo, it will, to the extent legally permitted, redirect the request to the Owner without undue delay.
7.2 Upon the Workspace Owner's request, and considering the nature of the Taskeo's processing operations hereunder, the Taskeo will, insofar as possible, take appropriate technical and organisational measures to reasonably assist the Owner in complying with his obligation to respond to Data Subjects' requests for exercising the following of their data subject rights under the GDPR: the right of access, right to rectification, right to erasure, right to restriction of processing, right to data portability, right to object, and the right not to be subject to automated individual decision-making.
Other compliance
7.3 Considering the nature of the Taskeo's processing operations and the information available to it, the Taskeo will, on the Owner's request, reasonably assist the Owner in complying with the following of his controller obligations regarding the processing of Relevant Data (as arising under the GDPR), provided, and to the extent, these obligations apply to the Owner and the information he requires is not otherwise available to him: (a) using the Service in a manner compatible with the Owner's obligation to ensure an appropriate level of security in his processing of Relevant Data; (b) notifying breaches of Relevant Data to the appropriate supervisory authority and the Data Subjects concerned and documenting these breaches; (c) conducting a data protection impact assessment concerning the processing of Relevant Data by means of the Service, and, where necessary, carrying out a review to assess whether processing is performed in accordance with the impact assessment; and (d) consulting with the relevant supervisory authority on matters related to the above data protection impact assessment or its subject.
Costs of assistance
7.4 To the extent legally permitted, the Owner shall incur all costs and expenses that may arise in connection with the assistance described in this article 7, including any fees associated with the provision of additional Features.
8. Return and deletion of data
8.1 After the completion of services relating to the processing of Workspace Data (i.e., upon permanent cessation of all Service in relation to the Workspace), the Taskeo will: (a) at the Owner's choice, either delete or return to him all Relevant Data then stored by the Taskeo; and (b) delete copies of these Relevant Data, save if and to the extent the law requires that the data concerned be retained; provided that: (a) if the Owner elects to have the data returned, his respective request is made reasonably prior to the Workspace being closed (see section 12.3 of the Terms); and (b) if Relevant Data reasonably cannot be deleted, returned or retained separately from other Workspace Data (as is likely to be the case with at least some Relevant Data), the Taskeo will, as applicable, delete or return, and, if required, retain, the entire body of Workspace Data then stored by the Taskeo, with no obligation to organise, structure or otherwise process the same to separate Relevant Data therefrom or distinguish between Relevant Data and other Workspace Data.
9. Demonstration of compliance
9.1 The Taskeo shall maintain records sufficient to demonstrate its compliance with the DPS, and will retain these records as long as legally required.
9.2 Upon the Workspace Owner's request and subject to such confidentiality and non-use commitments as the Taskeo reasonably may suggest, the Taskeo shall, no more than once a year: (a) make available to the Owner such of the above records as necessary, and any other information that reasonably may be required, to demonstrate the Taskeo's compliance with its obligations under the DPS; and (b) if the provision of records and other information as per the preceding subsection is not sufficient for demonstrating the Taskeo's compliance, allow the Owner (or his independent third-party auditor), upon reasonable notice and at a mutually agreeable time, to conduct an audit or inspection of the Taskeo's practices in processing Relevant Data.
9.3 Any audit or inspection under subsection 9.2(b) shall be limited to what is necessary for verifying the Taskeo's compliance with its obligations under this DPS, is to be conducted in a manner not unreasonably disruptive to the Taskeo's and Third parties' business, and shall be at the Owner's expense (including as to reasonable costs and expenses of the Taskeo and Third parties, which the Owner undertakes to reimburse).
Last revised: June 13th 2018