Back in the day, door-to-door selling was a thing. Sales reps circled the towns in search of new customers. The more they visited, the higher were their chances of selling the goods.

It’s a perfect example of how important it is to talk to your leads and customers in person. It’s still valid these days, even though in a form a little different.

Sales reps, customer support specialists, business founders, operation and marketing managers – anyone who’s in touch with the customer base, attends meetings or makes phone calls.

And they know that this can be a nightmare to manage.

To help you, we’ve compiled a list of the best appointment scheduling software. Pick your favourite and see how life-changing it can be.

Best Appointment Scheduling Software To Save You Time And Win More Customers

You’ve got a lot to choose from when it comes to picking appointment scheduling software. Suffice to say, there’s a lot of research ahead of those interested in this kind of a tool.

Luckily, we’ve already done the homework for you.


You’ve seen that coming, haven’t you? Well, you can’t compile an appointment scheduling software list without putting Taskeo on it. 😉

Taskeo’s appointment scheduling module is a recent addition to the platform. It allows you to arrange your meetings and calls simply by sending a link to your calendar.

Feature Highlight

  • Determine your availability and allow others to book meetings based on your free time
  • Create links to availability calendars that you can send to the other party
  • Create tasks and reminders based on your meetings with Taskeo’s project management module
  • Preview meetings and calls of your team members
  • Follow up with your contacts and manage them smartly in the upcoming CRM and email marketing modules


Plans start at $5/user/month.


We have already mentioned Calendly in our post about tools for remote teams. They’ve also shared with us some tips on managing projects the smart way. If you need a tool solely for booking appointments, then we wholeheartedly recommend Calendly.

Feature Highlight

  • Meeting types
  • Daily meeting limits
  • Time zone detection
  • Customization
  • Minimum schedule notice


Calendly has a free plan with some limitation as well as premium plans starting from $8 USD.

Learn more about Calendly pricing here.


MeetFox is a perfect example of appointment scheduling software for those whose business is all about meetings.

There are people out there – such as consultants or coaches – who make money from meeting other people. It’s that simple. If you’re one of them, MeetFox may be a tool just for you.

This tool includes at least a few useful features that make it stand out from others, including built-in invoicing so you can request payments right after the meeting.

Feature Highlight

  • Customized booking page
  • Integrated video solution
  • Screen sharing
  • SMS and email reminders


MeetFox offers you a 15-day trial so you can try out their appointment scheduling software. Their other plans start at $9 a month.

Learn more about MeetFox pricing here.


Demodesk features almost everything you might need to run effective demo calls with your leads. It’s a great tool for those who want to make the most of every talk they get to have with a client.

And because you’ve only got one chance, it’s better to get it right from the start.

Feature Highlight

  • Integrated features of scheduling, video conferencing and meeting assistant
  • Real-time lead qualification
  • Personalized invites and reminders
  • Meeting templates and preloaded files
  • Meeting dashboard


Demodesk lets you test their software for free with their 7-days trial. After that, you need to purchase one of their plans which start at $19 a month.

Learn more about Demodesk pricing here.


Minutz is another appointment scheduling software that allows you to arrange meetings via an online calendar.

Beyond that, Minutz comes with additional features that help you run effective meetings and follow through with them afterwards.

Feature Highlight

  • Agenda and minutes
  • Decision making
  • Action tracking
  • Team roles


You can test Minutz with their free trial and then upgrade to one of their premium plans – starting with $12 a month.

Learn more about Minutz pricing here.


This particular appointment scheduling software works for individual meetings as well as group events. All of it can be easily planned, arranged and managed with the help of a built-in calendar and available integrations.

Cogsworth comes with a bunch of features that make appointment scheduling easier – especially if you want to set up recurring events or create safety buffers between meetings.

Feature Highlight

  • A calendar that you can embed on your website or integrate with Google Calendar or Outlook
  • Appointment buffers
  • Translation
  • Payments
  • Reminders


You can try Cogsworth free for 7 days. Premium plans start at $9 a month.

Learn more about Cogsworth pricing here.


CalendarWiz is a tool created to reinvent the use of online calendars. If you use calendars on a daily basis, this app has everything you need even if it’s not technically an appointment scheduling software per se.

With the help of CalendarWiz, you can create events and invite people to them, create private and public calendars or customize them to match your brand colours.

Feature Highlight

  • Include locations and facilities in your events
  • Double-booking prevention
  • Private and public calendars
  • Subscriber and sign up forms


CalendarWiz comes with 30 days of free trial after which you need to sign up for one of their plans – starting with $9 a month.

Learn more about CalendarWiz pricing here.


Priding themselves on being the #1 appointment scheduling software for enterprises, Doodle does impress with the number of features they offer.

Their tool is focused on simplifying the meeting arrangement and you can see this if you have a look at all the scheduling functionalities included in this simple but powerful tool.

Feature Highlight

  • Easy meeting scheduling with an online calendar link
  • Group meetings
  • Time zone solutions
  • Update broadcasts
  • Manageable reminders
  • Brand customization
  • Multiple calendars


You can test if Doodle is for you within the 14 days of their free trial. After that, you need to sign up for one of their premium plans, starting at $4 a month.

Learn more about Doodle pricing here.


Freebusy is an innovative appointment scheduling software that works around your availability. It makes it particularly easy to arrange meetings between numerous people, cutting down on the needless email shuffle and tiresome attempts of synchronizing several busy schedules.

Feature Highlight

  • Personalized availability pages
  • Unlimited meeting participants
  • Calendar integrations
  • Webconferencing integrations
  • Scheduling assistant


Freebusy has several personal and professional plans to offer and you can try them out for free. Their cheapest plan starts at $4 a month.

Learn more about Freebusy pricing here.


24Sessions is more than just an appointment scheduling software. It will serve you well if you’re mostly meeting online and often participate in video calls.

The platform streamlines not only video conferencing but also setting up meetings of this kind. Just as other similar tools do, 24Sessions utilize a calendar link that you can use to arrange an online meeting.

Feature Highlight

  • Brand customization
  • No download required
  • Mobile video call support


Talk to 24Session team for detailed pricing. is another appointment scheduling software that allows you to organize your schedule. With this tool, however, you can set up a whole appointment booking website for your customers.

This tool is flexible enough to match different type of businesses, from coaches to handymen. If your business runs on meetings, then is something you should check out.

Feature highlight

  • Online booking page builder
  • Recurring appointments
  • Appointment and service pricing
  • Event booking
  • Multiple language support
  • Notifications in the client’s time zone

Pricing has a limited free plan and several premium plans to choose from, starting at $8 a month.

Learn more about pricing here.


Skedify is an interesting option if you’re looking for an appointment scheduling software to optimize the meeting habits throughout your entire organization.

You can set up rules for you and your employees. The tool is flexible enough to match different types of businesses.

Feature Highlight

  • Meeting rules management
  • Customize and collect meeting information
  • Appointment performance report
  • Automatic reminders


Request a demo from Skedify team to get detailed pricing.


Appointfix works for many businesses, helping you to schedule all manner of meetings. It’s another appointment scheduling software that is worth considering if meeting people is what your business is based on.

This app comes with several useful features to manage your calendar and even preview the growth of your business.

Feature Highlight

  • Appointment management with your online calendar
  • Online appointment booking
  • Automated text messages
  • Reports
  • Client management
  • Google & Apple Calendar sync


Appointfix has a limited free plan that you can use forever. They’ve also got premium plans starting at $9.99 a month.

Learn more about Appointfix pricing here.


This platform works as another appointment scheduling software designed to help you with software demo calls. The targetted group of users is definitely smaller than in other software examples here, but it’s worth considering if you’ve something to show to your customers.

Feature Highlight

  • Appointment website
  • Unlimited appointments
  • Reminders
  • Custom messaging
  • CRM integration
  • Group events
  • Payments


Bookafy has a limited free plan that you can use together with their premium plans starting at $7 a month.

Learn more about Bookafy pricing here.


The last appointment scheduling software on this list is Setmore – one of the most feature-rich apps that help you manage your meetings.

You can use it solo or with your team. This double functionality allows you to manage not only your meetings but also everything your co-workers are up to.

Feature Highlight

  • Drag and drop rescheduling
  • Online booking
  • Email and text reminders
  • Staff logins
  • Payments
  • Recurring appointments
  • Class booking


Similar to some other tools we’ve mentioned, Setmore has a limited free plan next to advanced premium plans starting at $25 a month.

Learn more about Setmore pricing here.

Choose your best one

Your options are out there.

Whatever types of meetings you need to arrange daily, there’s a solution within your reach. Choose an appointment scheduling software as a stand-alone service or pair it with other useful tools like in Taskeo.

Which one will it be?